HR Administrative Assistant II

<b>Explore a career at EAH Housing.</b>

This position is for a full-time HR Administrative Assistant II to work at EAH Corporate in San Rafael, CA. This is a hybrid remote position. High school diploma or GED required; undergraduate degree preferred.  3-5 years of specialized administrative support experience of an increasingly responsible nature.  3-5 years of supporting middle to senior management employees or an entire department. Experience supporting an HR department preferred. Salary range: $27.50 - $44.00 per hour; hiring range for new employees is generally $27.50 - $35.75 per hour, DOE. Please note an offer will take into consideration the experience of the final candidate and the current salary level of individuals working at EAH in a similar role.

<b>What we offer.</b>

We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with a 5% match. We also offer generous vacation accrual, holiday schedule, and work schedule flexibility. We believe in work / life balance. 15 days of vacation per year (which increases based on years of service) 10 paid sick days per year 13 paid holidays We take care of our employees. Competitive Salaries   403b Retirement Plan with 5% company match Employee Wellness Program Comprehensive Medical Insurance Plans Affordable Dental & Vision Insurance Flexible Spending Account EAP – Mental Health, Financial and Legal Services $1,500 Employee Referral Program EAH Academy, an in-house training program

For immediate consideration, please apply to requisition HRADM003760 on our website at www.eahhousing.org/careers

<b>POSITION OVERVIEW</b>

Under general supervision, provides routine and non-routine analytical and specialized administrative support to assist the Department Head and/or Department with complex details and advanced administrative duties. Investigates assigned problems, determining method of research and analysis techniques and prepares reports/recommendations for action by Department Head. This position is characterized by an additional level of independent judgement . Understands and supports EAH’s mission and core values.

<b>RESPONSIBILITIES</b>

• Regularly meets in person or by phone with supervisor to coordinate projects, critical issues, and ongoing tasks. Sets up and maintains tickler follow-up system in MS Outlook.
• Responsible for general administrative issues for supervisor.
• Schedules appointments, meetings, and conference calls, including calendaring, room reservation and preparation, refreshments, and cleanup necessary for meetings for supervisor and/or department.
• Types/transcribes correspondence, minutes, memos, legal and other documents, from handwritten or typed materials, notes, or verbal instructions. 
• Communicates and shares calendaring utilizing advanced methods and organizational skills. 
• Copies, files and/or distributes appropriate documents and other materials. 
• Prepares reports, spreadsheets, charts/graphs, and presentations as requested. 
• Takes responsibility when directed for overall coordination of materials in preparation for such reports or presentations. In some instances, responsible for database management.
• Sorts and distributes supervisor’s mail to appropriate folders or staff, flags critical items for immediate review. Handles own In-Basket in timely manner.
• Maintains electronic and paper files, as necessary. Assists with preparation and review of monthly credit card reconciliation/statements, department/third-party invoices, and expense reports. 
• As required, attends internal meetings, transcribes, and distributes minutes to participants, as needed. Responsible for following up on team action items.
• Plans, budgets, locates, and books facilities, food, entertainment, and equipment for department special events.
• Coordinates employee events initiated by department head, as requested/needed.
• Maintains supervisors office supplies and orders through appropriate staff members, as necessary.
• Assists with employee correspondence, as needed.
• Maintains company organizational charts and distributes as appropriate.
• Perform any other duties as required to meet company goals. Supports all departments with projects, as necessary.

<b>Other</b>

• Actively participates in EAH’s Injury and Illness Prevention Plan.
• Regular and predictable attendance.
• Other duties as assigned.

<b>QUALIFICATIONS</b>

High school diploma or GED required; undergraduate degree preferred.  3-5 years of specialized administrative support experience of an increasingly responsible nature.  3-5 years of supporting middle to senior management employees or an entire department.

<b>DESIRABLE ADDITIONAL QUALIFICATIONS</b>

Experience supporting an HR department.

<b>CRIMINAL BACKGROUND CHECK REQUIREMENTS</b>

EAH Housing conducts criminal background checks on all candidates who have received a conditional job offer. Once you have received such an offer, you will be required to submit and pass our criminal background requirements. EAH also verifies education and employment history. Any verified discrepancy (resume or online application) may delay your background check results and/or affect your eligibility to work at EAH. Please be advised that certain roles may also require fingerprinting due to legal requirements.  If onsite housing is a requirement of the position, any household members over 18 years of age who will be living onsite with the candidate must also undergo a criminal background check and tenant screening.  Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with EAH.  

<b>DRUG TESTING</b>

EAH Housing requires all candidates who have received a conditional job offer to submit to drug testing within 72 hours from acceptance of our job offer.  EAH Housing does not test for marijuana/cannabis. Satisfactory completion of drug testing is a requirement of employment with EAH.

EAH Housing is an AA/EEO/Veterans/Disabled Employer.  CA BRE #00853495 | HI RB-16985