Accounts Payable Associate II

City

Woodland Hills

State

California

Job Location

Woodland Hills Regional Office

Position Type

Regular

Responsibilities:

• Receive and verify invoices and requisitions for goods and services
• Verify receipt of invoices and other documentation and propriety of approvals necessary to process payments in accordance with Corporate Invoice policy
• Verify that transaction comply with financial policies and procedures
• Prepare batches of invoices for data entry
• Data enter invoices for payment
• Bills and credits accounts involved with the accounts payable system.
• Sets up and maintains a complex record and filing system of accounts payable vendor files and other financial records including purchase orders and invoices for retrieval or review by purchasing administrators.
• Responds to questions and makes calls regarding billing problems, acts as a liaison between departments and vendors.
• Research past due balances thoroughly
• Process Security refunds in a timely manner
• Comply with state laws regarding resident move outs
• Assist and comply with monthly and year-end close out procedures and records
• Operates all office equipment
• Operates a computer terminal and maintains extensive knowledge of appropriate computerized systems necessary for data entry and retrieval.
• The ability to work well in a team environment is essential. This includes placing the overall needs of the professional team above personal preferences to accomplish work objectives
• The ability to handle stressful situations in a non-confrontational, problem-solving manner is required
• Effective communication and listening skills are necessary
• Perform other related duties as required
• May act as a receptionist and provide clerical support
• Inform department heads and staff of Accounts Payable practices and policies as necessary to maintain efficient processing of invoices and expense report
• Prepare reports for weekly Dashboard reporting and review for accuracy
• Train AP Associates, temporary hires, Property Managers, etc on use of Payscan and Yardi reports
• Manage AP Support Center/Servicenow ticket

Requirements:
• Minimum of 1 to 2 years of Accounts Payable experience needed
• Yardi/Payscan experience strongly preferred
• Good judgement, detail-oriented, accuracy, analytical skills, initiative, ability to take direction well, work effectively in a team environment, interface with all levels of personnel, adapt to changing priorities, good communication skills and enjoys a fast pace environment

Qualifications:
• Accounting degree is preferred however; not mandatory
• Analytical and problem-solving skills
• Effective verbal, written and listening communications skills
• Attention to detail and high level of accuracy
• Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email, at a highly proficient level
• Advance Excel
• Multi-tasker and works well under pressure
• Able to meet tight deadlines

Please note that this job position may require in-person office requirements for a minimum of 3 days per week: Mondays, Tuesdays, and Wednesdays, located at Essex's corporate offices in Irvine, Woodland Hills, San Mateo, and Bellevue.

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our Sunday property operations office closures, 10 paid holidays, and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.

Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.

The salary range for this position is $22.60 - $31.73 per hour. New hires generally start between $22.60 - $27.40 per hour. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.

This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.