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Western National Property Management

Human Resources Assistant

Irvine, CA


Candidates must have at least 3 year's current hands-on experience in a Human Resources department.

Responsible for daily administrative tasks of the Human Resources department including filing, scanning, review and distribution of faxes, copying, organizing departmental files, ordering and maintaining supplies, and other HR administrative support services.

Maintain copier counts on a quarterly basis and allocate for accurate department usage charges; process invoices for copiers and office supplies.

Maintain corporate office equipment, by placing service calls and ensuring copiers/faxes are ready for use on a daily basis.

Set-up/clean-up of company functions (i.e. birthday and Associate recognition events); and other activities.

Responsible for processing invoices from third-party HR providers including verifying accuracy and resolving discrepancies for prompt payment processing.

Assist with the Pre-employment process as needed including providing follow-up on any missing information or missing forms from candidates and/or hiring managers.

Prepare New Hire Packets for orientation and other employee packets as necessary.

Provide backup administration on the Onboarding process including preparing, compiling, and sorting source documents, completing Form I-9’s and verifying accuracy of data to be entered in the HRIS and E-Verify as needed.

File and review completed I-9 forms to ensure forms are fully and accurately completed.

Assist with creating employment agreements and other related documents for transfers and promotions as needed.

Assist with maintaining COVID-19 Logs and preparing Exposure Notices as needed.

Establish and maintain the HR archive system including active and terminated personnel files, Form I-9 and all other HR related documents by scanning and uploading documents. Ensuring scan files are properly saved to ensure documents can be easily retrieved.

Retrieve and file termed employee records such as Form I-9 and Pre-employment packets within retention requirements.

Take initiative to interact with department team members and assist with tasks.

Assist with special projects as assigned, answering incoming calls and distribution of mass mail-outs.

Provide administrative support to the Human Resources Manager and Director as needed.

Foster and maintain customer satisfaction through friendly, effective and efficient handling of employee questions in person and on the phone.

Perform other duties as assigned. The preceding functions are not intended to be an exhaustive list of all duties and skills required of this position.

This positions is offering $27.50 to $29.00 per hour depending on experience, with the ability to earn annual bonus opportunities, plus benefits


Must maintain confidentiality of personal and highly sensitive information.

Possess high level of reliability and dependability.

Must be very detail oriented, demonstrate extreme accuracy and thoroughness with work, strong ability to follow procedures and maintain professionalism, and be very well organized.

Demonstrated knowledge of general Human Resources practices and principles.

Demonstrate initiative, personal awareness, professionalism, integrity and exercise confidentiality in all areas of performance.

Projects a professional image and demeanor. 

Understand, apply and comply with all company policies and procedures. 

Excellent customer service and communication skills, both written and verbal.

Basic knowledge of general Human Resources practices and employment law.

Ability to multi-task in a fast-paced environment.


Must possess a valid driver’s license and proof of auto insurance.

Must maintain an acceptable driving record.


High School Diploma or General Educational Development (GED).

HR Certification preferred, but not required.

At least 3 year's current hands-on experience in a Human Resources department.

Western National Group is an Equal Opportunity Employer. All applicants will be considered without regard to race, color, ancestry, national origin, religion, creed, age (over 40), disability, mental and physical, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, and military and veteran status or any other legally protected status. IND123  #Associate


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