The Portfolio Manager is a part of the Property and Asset Management Department. Position is responsible for the general management and oversight of all properties assigned to the portfolio. Incumbent will provide management, direction, and leadership to direct reports and ensure that the property is maintained and operated with the SHRA objectives and HUD regulatory requirements.
- Preparing and monitoring annual documentation and requests to HUD for contract renewals and rent increases, including utility allowance analyses; capital needs and replacement reserve analyses; HUD budget forms and required tenant notifications.
- Reviewing property budgets, income statements, and variance reports, as well as, leases/rent roll analyses and other applicable information for portfolio and asset management review.
- Manage reporting and compliance related to HUD regulation with regards to subsidized housing occupancy, management, re-certification, EIV, MOR, and REAC inspections.
- Management of annual budgets and capital plans for portfolio. Oversee the maintenance of SHRA facilities.
- Oversee process improvements and analyses with other team members
- Participate in contract renewals and other procurement related practices
- Represent the Public Housing department at meetings, on internal/ external boards, and governing bodies.
Portfolio Managers share responsibilities for implementing Agency-wide objectives and directives through programs and practices which reflect the Vision Statement and the SHRA in-house cultural objectives. Portfolio Managers are responsible for supporting a “one agency” perspective while acting as advocates for their work units. Portfolio Managers support the Executive Team as they:
- Implement organization-wide goals and cross-department projects and objectives.
- Offers input and feedback to long range, strategic and budget planning processes.
- Maintains both a department and an organization-wide perspective when considering information, issues and challenges.
- Model the Agency’s service orientation with all public, elected or funding agency representatives.
- Conduct business through cross-department participation and review, two-way communication and accountability.
Model supervisory strategies and approaches that demonstrate the Agency Cultural Objectives in all aspects of staff communication and supervision, when supervising directly or when coaching a staff member to whom you have delegated supervisory responsibility. Supervisory duties include the responsibility to:
- Provide new employee orientation and training.
- Ensure that assigned staff has appropriate equipment and knowledge of procedures for implementing the work objectives.
- Monitor and maintain the level of productivity in the unit or department.
- Assure quality of service to the internal and/or external customer base.
- Establish performance objectives and provide ongoing feedback
- Hold staff accountable for completing work objectives
- Collect feedback from assigned staff for process and task improvement
Education and Experience:
Any combination of experience and education that would be likely to provide the required knowledge and abilities could be qualifying, as determined by the Agency. A typical way to obtain the knowledge and abilities would be:
At least 5 years related experience in property management or related environment.
A minimum of 2 year of experience supervising staff in a housing environment.
Previous experience with the US Department of Housing and Urban Development (HUD) programs preferred.
BA in Business, Finance, Accounting, or related subject
Licenses and Certificates:
Must possess and maintain an applicable California Driver License and a driving record acceptable to the Agency’s insurance carrier.
A valid Broker’s License or proof of progress towards Broker's License may be required.
Certified Property Manager (CPM) preferred.
OTHER DUTIES: All employees may be assigned, and required to carry out, additional duties at any time. An employee with a known disability will only be assigned additional duties when the duty being added is an essential function of the position, or can be carried out with reasonable accommodation.
Every employee is expected to participate in discussions of individual, department and Agency performance and work on problem-solving teams as assigned. Any employee serving on a problem-solving team may be asked to carry out the role of team leader
Any person driving for Sacramento Housing and Redevelopment Agency must maintain a valid driver's license on his/her person, and demonstrate compliance with the motor vehicle law, standards of courtesy on the road and attention to safety. All drivers must maintain their insurability.
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