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Cabrillo Economic Development Corporation

Staff Accountant and Asset Management Sp

Ventura, CA

Staff Accountant & Asset Management Specialist 

Position Description

Department: Accounting

Supervisor: CFO

Status: F/T, Exempt

 

ORGANIZATIONAL BACKGROUND:

 

Cabrillo Economic Development Corporation (CEDC) is a community development corporation serving Ventura, Santa Barbara and Los Angeles Counties.  CEDC’s core program areas are: development and construction of for-sale and multi-family rental housing for very-low, low, and moderate income families; homeownership education, property management; and community building and organizing.

 

POSITION SUMMARY:

The Staff Accountant & Asset Management Specialist will direct CEDC’s Corporate, Predevelopment, and Development financial affairs and, for the guidance of management, will prepare financial analyses of operations.  The Staff Accountant & Asset Management Specialist directly reports to the CFO. S/he must be hands-on in accounting and should be able to create and implement systems that will ensure audits and reports get out in a timely manner.

 

The Staff Accountant & Asset Management Specialist is also responsible for a portfolio of up to 25 properties and is the primary contact for the assigned portfolio’s investors and lenders. The Staff Accountant & Asset Management Specialist acts as the representative of the owner of each property. As such, the Staff Accountant & Asset Management Specialist is directly responsible for ensuring that the long-term financial health of properties in their portfolio meets CEDC’s, owner and lender requirements.

 

The Staff Accountant & Asset Management Specialist provides analytical support to financial questions regarding the assigned portfolio. The Staff Accountant & Asset Management Specialist also works closely  with several cross-functional teams focused on the financial health of the portfolio, including Property Management and individual property site staff, Accounting, Maintenance, Legal, Insurance, Business Systems, and Development. The Staff Accountant & Asset Management Specialist has extensive external contact with CEDC’s consultants (legal, financial, etc.), regulatory agencies, lenders and investors.

 

ESSENTIAL FUNCTIONS OF THE POSITION:

The position involves general accounting, internal auditing, cost accounting, budgetary controls, and assets. Essential functions of this position include, but are not limited to the following:

 

·         Assist in the processing of CEDC and affiliates invoices, coding/inputting into accounting software system

·         Process checks with support back-up and approvals

·         Daily/weekly bank deposits

 

·         Assist in the processing of revenue receipts, coding/inputting into accounting software system

·         Maintain accounting A/P files for all invoices and checks

·         Assist in the processing of the 1099s at year-end for vendors

·         Process development related A/P and A/R

·         Prepare, collect and maintain files of W-9s and insurance for vendors

·         Budget entering into accounting software system

·         Audit workpapers (with direction from CFO & Accounting Supervisor)

·         Monthly division summary budget reports for Revenue and Expenses (detail GL if requested)

·         Maintain CEDC financial files and all financial grant and loan agreements (with direction from CFO)

·         Perform review of monthly property financial statements, including analysis of balance sheet, income statement and variance report, to support portfolio performance reporting for senior management, lenders and investors.

·         Support due diligence efforts related to the acquisition, capitalization and disposition of assets.

·         Coordinate regular asset calls and site visits with property management teams to ensure goals and budgets are being met, and if not, determine strategies for corrective action.

·         Research, as necessary, partnership agreements, loan documents, regulatory agreements

·         Submits periodic reporting and ensures all regulatory, lender and investor compliance

·         Prepares and submit initial, and on annual basis, all documentation to ensure welfare tax exemption

·         Maintains department calendar of reporting requirements. Scans significant documents and transfers to department’s electronic files.  Monitors certificate of insurance database to maintain compliance with contract requirements.

·         Oversee replacement reserves schedule and submits all requests for use of reserves.

·         Oversees risk management needs and implements required trainings at both the properties and corporate.

 

QUALIFICATIONS:

  • Bachelor’s degree and 2 years of accounting experience
    • OR
  • Associate’s degree and 3 years of accounting experience
    • OR
  • High school diploma and 4 years of accounting experience
  • A minimum of three years’ experience in real estate or finance with a heavy emphasis on financial analysis of large portfolios is preferred.
  • Must have experience in at least three of the following areas: non-profit affordable housing, refinancing of debt, HUD regulatory programs, real estate accounting, financial analysis, property management or project development.

 

KNOWLEDGE & ABILITIES:

  • Demonstrated proficiency using Excel and Word.
  • Ability to multitask and adapt to changing priorities in a fast-paced and collaborative environment.
  • Proven ability to work collaboratively with groups both internal and external, and able to lead a project where needed.
  • Ability to prepare financial feasibility analyses and strategic plans, conduct research, and prepare narrative reports and proposals.
  • Proven capability to analyze complex problems.
  • Strong analytical and accounting skills.
  • Strong written and verbal communication skills.
  • Good business and financial judgment.
  • Ability to work effectively with all levels of staff in many departments, external financial professionals, and public officials.
  • Experience with, or strong interest in, non-profit organizations and CEDC’s mission.
  • Ability to work in fast moving, quickly changing environment.
  • Ability to provide day-to-day support of assigned portfolio with minimum supervision.
  • Ability to develop and maintain effective working relationships.
Benefits provided
401K Match 401K Plan Dental Insurance Empl. Assistance Health Insurance Internal Training Life Insurance Long Term Disability Optical Insurance Paid Vacations Personal Days Short Term Disability
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