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City of San Marcos

Part Time Housing Program Specialist

San Marcos, CA 92069

The City of San Marcos is looking forward to welcoming its newest addition to the City's Housing team as we recruit for an experienced and well rounded Part Time Housing Program Specialist. This part time position may work up to an average of 20 hours per week and no more than 980 hours per fiscal year (July 1 - June 30). In concert with the Housing Program Manager, this position will perform a variety of duties related to monitoring the City’s affordable housing programs and provides information to other staff and the general public.

Applications accepted through: 5:30pm, August 13, 2020
Interviews for qualified and invited candidates: Wednesday, August 26, 2020

The following duties are typical for this classification.  Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.  
  • Implements and monitors city affordable housing programs including, but not limited to, mortgage and rental assistance, housing inspection, and affordable housing development monitoring.
  • Provides courteous, high quality service to members of the public by responding to requests for service or appropriate referral; responds to inquiries from property owners and managers.
  • Prepares correspondence, documents and reports that involve gathering, organizing, and analyzing data.
  • Maintains and monitors records; inputs, accesses, and generates information from a computerized record keeping system; researches information and reviews files for accuracy, completeness, and compliance with regulations.
  • Gathers, assembles, updates, and distributes a variety of department specific information, forms, correspondence, and reports that involve gathering, organizing, and analyzing data.
  • Determines, certifies, and/or re-certifies clients’ eligibility for federal, state and locally funding housing programs by interviewing and verifying income, assets and other financial data; compiles and assesses eligibility information in compliance with housing regulations.
  • Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
  • Advises tenants and property-owners of their rights and responsibilities.
  • Inspects housing units to ensure compliance with established housing quality standards; conducts field inspections and investigations.
  • Prepares leases and contracts; advises tenants and property owners concerning their rights and responsibilities; mediates and negotiates tenant/property owner rental and lease contracts.
  • Makes referrals to other community agencies.
  • Establishes and maintains effective working partnerships with primary lenders.
  • Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area.
  • May assist in budget preparation, review and administration.
  • May assist in grant administration activities; monitoring existing for compliance with regulations and future programs availability and applicability.
  • Performs other related duties as required.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Knowledge of federal, state, and local housing rules, regulations and programs to include mortgage and rental assistance programs for low to moderate income households; housing quality standards for decent, safe, and sanitary housing; housing inspection techniques; modern office methods and practices; filing systems; letter writing; proofreading and editing; basic business mathematics; and various office equipment and machines including copier, calculator and computer utilizing various software programs which may include Windows, Microsoft Word, Power Point, Excel and Access. Ability to: Understand, interpret, and apply federal, state, and local housing rules and regulations; research, compile, and analyze information for compliance with policies, rules and regulations; analyze and interpret personal and financial data and draw logical conclusions; manage a case load of rental assistance contracts; effectively negotiate or mediate leases; use computer terminals and systems to enter and retrieve data; understand and carry out oral and written instructions; express ideas clearly and concisely orally and in writing; organize work to meet deadlines; maintain accurate records; receive training and apply such training as required; cooperatively handle a wide variety of tasks; perform all duties under pressure with composure; work or attend meetings, workshops, and seminars during work and non-work hours; use good judgment and common sense in the scope of assigned authority; establish and maintain effective relations with City employees and the public; and demonstrate an awareness and appreciation of the cultural diversity of the community.
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be: Education/Experience: Education, training and/or experience that demonstrate possession of the knowledge, skills and abilities listed above.  Examples of qualifying education/experience are:  
  • Equivalent to graduation from an accredited four-year college or university with major coursework in finance, real estate, planning, public administration or related field of study, OR;
  • An associate of arts degree AND two (2) years professional administrative work, which enables the incumbent to successfully perform the duties outlined above, OR;
  • Two (2) years of housing program experience.  This experience must have included responsibility for reading, interpreting, explaining, and applying governmental or institutional rules and regulations.
License or Certificate:
  • Possession of an appropriate, valid driver’s license with satisfactory driving record.
  • Possession of a public housing certificate or diploma sponsored by a Public Housing specific training organization such as National Association of Housing and Redevelopment Officials or other, is highly desirable. 

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