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Payroll Administrator

Chicago, IL 60601

Job Description


  • Detail-Oriented, Accountable, and Enjoy Multitasking. You have a keen eye for detail and pride yourself on delivering quality work, ensuring that all documentation is prepared in an accurate and professional manner. You are organized and able to juggle multiple tasks and meet deadlines consistently—even if they’re tight.  
  • Trustworthy and Discerning.  The ability to work with confidential information, while using discretion, is crucial to this position.

  • Motivated. You invest extra energy to reach your goals.

  • A Solution-Oriented Team Player. You are united with teammates, follow through on commitments, and let co-workers and business partners know that they matter.

  • Technologically Savvy. Tools like email and internet access start as basic necessities in your daily operation and you are comfortable using computers. You are proficient with Microsoft Office Suite (PowerPoint, Word, and Excel) and also enjoy learning new tools, technology, and/or software to help you most effectively get the job done.



  • Processes complete in-house payroll using Oracle HCM Cloud Payroll Cycle, Garnishment Cycle, and Tax Cycle for both the weekly and biweekly payroll cycles.

  • Generates reports, reviews for accuracy and discrepancies. Process any applicable balance adjustments on a weekly basis. Reviews discrepancies related to cycles with the Payroll Manager.

  • Facilitates and coordinates all aspects of customer service and responds to a variety of payroll inquiries via phone, google hangout, or email.

  • Generates daily manual checks and stop payments, as needed.

  • Reviews, interprets, and processes court ordered garnishments, such as tax levies, writs, etc.

  • Coordinates disbursement of funds via EFT for Child Support withholdings via ACH process.

  • Coordinates payroll related projects such as W-2 reconciliations, tax adjustments, etc.

  • Print and mail checks.

  • Balances and reconciles weekly and biweekly payroll check runs.

  • Prepares weekly, biweekly, and off cycle funding.

  • Processes all costing splits by department and position.

  • Assists in quarter and year-end tax process.

  • Assists with ADP periodic, monthly, quarterly, and annual transmission and tax reconciliation, as needed. 

  • Provides quarterly and year-end payroll reporting to Corporate Tax Dept and Risk Management.

  • Provides workers comp claim reporting details to Risk Management.

  • Prepares relocation data for W-2 reporting.

  • Represents the Company in a professional manner at all times.  Consistently maintains a professional, courteous attitude when dealing with residents, coworkers and the general public.

  • Perform other duties and participate in special projects as necessary.


  • Bachelor’s degree in accounting or related field and 5+ years experience in an automated in-house environment preferably using Oracle HCM Cloud Payroll, Oracle Cloud Time & Labor.

  • Proficient with computers with internet and email capabilities, telephone, facsimile, and photocopier.

  • Proficient in  Microsoft Excel and Word and Google Apps.

  • Computer knowledge of Microsoft Office and Google Suite of products required.

  • Experience in Oracle HCM Cloud Payroll, Oracle Cloud Time & Labor, preferred.

Benefits provided

 Health Insurance

 401k Match

 401k Retirement Plan

 Dental Insurance

 Short Term Disability

 Long Term Disability

 Personal Days

 Internal Training Programs

 Optical Insurance

 Bonus Programs

 Life Insurance

 Paid Vacations

 Stock Options

 Stock Grants

 Stock Purchase Plan

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