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Regional Administrative Assistant

Irvine, CA 92602

At Essex, we provide outstanding communities in which to live, work and invest. Our associates are offered competitive salaries, experience career growth, and receive comprehensive benefit packages such as medical, dental, vision, 401k employer match, excellence rewards, wellness programs and more. Essex is committed to engaging, enabling, and empowering associates to thrive. We invite you to experience this exciting employee journey with us!

The Regional Assistant will be an integral member of the Operations team providing direct administrative support to Regional Portfolio Managers (RPM) and Area Managers (AM).   Specific responsibilities will include but not limited to the following:
- Maintain receptionist desk, screen calls and direct accordingly, greet visitors, receive packages, distribute passes, etc.
- Prepare reporting as directed by supervisors
- Assist with travel and expenses
- Plan and support regional meetings and training as directed by supervisors
- Extensive and thorough review, audit and reconciliation of monthly, quarterly and annual reports
- Company credit card expenses for yourself and on-site teams and supervisors
- On-site commissions for approval and submission to payroll
- Bi-weekly payroll (assistance as need)
- Property or Unit inspections and reporting
- Communicate and handle resident concerns as needed by the RPM and AM
- Assist with Quarterly Job Fairs
- Other duties as assigned

Qualifications:
The successful candidate will have the following:
- 2-3 years administrative experience preferred
- Strong computer skills are required and should include Microsoft Word, Excel, Acrobat, Google Docs and PowerPoint
- Strong attention to detail, written and verbal communication skills
- Ability to function effectively in a fast-paced environment
- Experience using Yardi, Yieldstar and On-Site (Property Management Software) preferred

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