Contract Specialist I
Bellevue, WA 98004
Essex offers a comprehensive benefits package that reflects how much we value our associates and their families:For regular full-time associates regularly scheduled to work at least thirty (30) hours per week:• Medical, Dental, Pre-tax flex plan, Basic life insurance, Supplemental life, Short- and long-term disability, Accidental death insurance plans.For part-time and full-time associates:• Employer-matching 401(k) plan that offers financial planning and independent brokerage services.• Wellness Program, 24-hour Employee Assistance, Service awards and Paid time-off.
This role will assist the Senior Contract Administrator to ensure fulfillment of contractual obligations. Negotiate terms and condition, manages, drafts, negotiates contract amendments, and ensures compliance with contract requirements and budget. Responsibilities include: - Generate and execute contracts/change orders per company policy - Ensure contract execution in accordance with company policy. - Negotiate contract terms and conditions. - Ensure that contractors are in compliance with legal requirements, owner specifications and government regulations. - Provide advice and technical assistance with Budgets, Yardi, and File Maker - Work with contractors and AP Department to resolve invoice and contractual issues - Work with Project Managers to ensure that budget revisions are made in compliance with scope changes. - Updates records of all correspondence related to contract activity. - Maintain approved budget revisions from Project Managers - Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules. - Track Pricing Database - Perform contract closing activities as needed. - Obtain and verify requirements to set up new vendors. - Reconcile company credit card purchases for the entire department - Handle incoming and outgoing mails - Perform other duties as requested by the supervisor.
- BA/BS preferred or equivalent experience in contracts administration - At least 1-2 years + of experience working as an administrator/contract specialist - We are seeking candidates that are self-directed and have experience managing high volume of contracts per month - Ability to interpret, understand, review and draft vendor contracts and amendments - Manage contract process from initiation to execution - Demonstrated functional knowledge of database entry - Functional understanding of data, data issues, impact of duplication and errors, and impact of invalid or incorrect data on reporting and customers - Strong oral and written communication skills - Ability to make decision on minor issues in accordance with company policy - Demonstrated organizational skills and ability to manage multiple projects simultaneously - Identifying and implementing process improvement - Interact directly with Third Party Vendors as needed for issues - Experience and intermediate efficiency in MS Office Excel and Word products required