Administrative Assistant

The Harbours Apartments is looking to fill a full-time Administrative Assistant position. The ideal candidate will possess excellent organizational skills, as well as oral and written communication skills. Accuracy, attention to detail, and the ability to prioritize and finish tasks in a timely manner are also highly regarded attributes for this position.

This full-time position (40 hours a week) includes working either a Saturday or Sunday.

Job responsibilities include:

Performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, providing information to callers, organizing and maintaining paper and electronic files.

Job Requirements:

• Administrative tasks such as copying, filing, mailing packages, and sorting mail.
• Answer multi-line telephones, greet guests, and accept late rental payments.
• Prepare past due rent notices for residents.
• Schedule appointments for leasing consultants.
• Cover the reception desk on a rotating basis.
• Assist management team with special projects.
• Present the ability to work cooperatively with others.
• Must follow federal laws and fair-housing regulations.
• Previous experience with property management is a plus.
• This job description is not intended to be all-inclusive. The employee will also perform other reasonable related duties as assigned by the supervisor or other management personnel.

Desired Qualifications and Experience:

• High school diploma or equivalent is preferred.
• Previous experience in the property management field is preferred.
• Experience using Yardi Voyager or related property management software is preferred.
• Strong written and verbal communication skills are required.
• Requires a positive attitude and exceptional customer service.
• Ability to multi-task and meet deadlines.
• Must possess excellent organizational and time management skills.
• Must be proficient with Microsoft Office programs, especially with Word and Excel.
• Must adhere to the team apparel policy.
• Regular attendance, work ethic and strong interpersonal skills are required for success in this position.

We are looking for people who can represent the company to our residents with a clean professional appearance, who will speak courteously, and be respectful to all residents. Employees are required to be honest and trustworthy with a satisfactory background. A valid driver's license and reliable transportation will be required, as this position will entail the operation of a personal and potentially a company vehicle.

We offer:

• Comprehensive benefits package, including 401k plan with company match
• Generous paid time off plans
• Competitive compensation program
• Discounted apartment home
• Employee referral program
• Great work environment
• Opportunities for advancement

We are an Equal Opportunity Employer, and we affirmatively seek diversity in our workforce. We recruit qualified candidates and advance our employees without regard to race, color, religion, gender, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status or characteristic protected by federal, state or local laws.