Property Manager

Our Mission:

MidPen is building the future of affordable housing. Combining beautifully designed communities with life-transforming services for our residents, we’re on a mission to help our partners, residents, and employees see what’s possible. We believe community is the key to a healthy and successful collective future, and we are changing the world from our own backyard!

Role Purpose: 

This position reports to the Director of Property Operations and has the responsibility of managing a portfolio of multi-family properties, achieving strong fiscal performance, solid regulatory compliance and strong teamwork.  Key areas of responsibility are:  Fiscal Management, Compliance, Facilities Management, Risk Management, Tenant Management, Employee Management, Community Outreach, as well as Internal and External Partnering.

Your day to day:

• Work with Asset Management and Property Controller’s group to ensure sound fiscal performance of properties
• Work closely with Facilities Management and staff to ensure that the integrity of the physical structures adhere to MidPen standards and policy regarding maintenance, safety and curb appeal
• Work with Human Resources to ensure that employees retention rate is high and that performance reviews are conducted in a timely fashion
• Serve as strategic MidPen liaison with local government agencies

• Approve expenses, monitor accounts receivables, individual property cash flow and spending according to company policy

• Develop annual budgets for each property in liaison with Asset Management, Accounting and Community Managers
• Manage the property tax situation for each property - timing of reassessments, abatement requests and accuracy, and completion of annual Welfare Exemption documents
• Complete periodic reports to lenders, investors and regulatory agencies
• Facilitate and support completion of annual financial audits and assure completion of all audit open items
• Ensure strict adherence to compliance requirements for all properties in the portfolio; establish monitoring and tracking plans accordingly

• Stays current with compliance and regulatory requirements (e.g. Fair Housing, HUD, TCAC, COS and ensure  that property portfolio and staff are in total compliance
• Maintain current Certified Occupancy Specialist and Tax Credit Specialist certifications

• Develop and execute a security plan for each property with each Community Manager - emergency preparedness, safety rules and work principles and authority and accountability
• Conduct required monthly safety meetings and document attendance in accordance with OSHA & MidPen’s policies
• Assure Community Managers are reporting incidents and accidents within 24 hours to Human Resources with appropriate documentation

• Ensure each property has established, executed and continues to monitor a resident retention plan including orientation of new residents to building site, policies and procedures

• Hire, train and coach Community Managers to achieve higher performance
• Conduct annual performance review and monitors staff performance; actively mentor and support staff career development plans
• Support MidPen’s problem solving policy and process for resolving employee issues and work closely with Property Managers, Executive Team and Human Resources as needed
• Develop and execute marketing plan in liaison with Development team

What you bring:

• Bachelor or Associate degree preferred with five or more years of related experience or training
• Tax Credit Specialist and Certified Occupancy Specialist certification is required
• Possess four or more years of multi-family property management experience and a minimum of two years of affordable housing experience
• Must have at least four years of supervisory experience
• Ability to pass basic business math test with passing score of 75%, e.g. add, subtract, multiply, divide and calculate percentages
• Respond to common inquiries or complaints from regulatory agencies or members of the business community.  Effectively present information to management and public groups
• Analyze complex situations while making sound decisions and balancing competing priorities  under a deadline
• Must possess a valid California Driver’s License, auto insurance and  reliable transportation

• Proficient using Microsoft Word, Excel, Outlook and property management software such as MRI, Yardi or Boston Post
• Working knowledge of required building maintenance

Life at MidPen:

When you join MidPen, you join a team of passionate, committed individuals. Whether you work at our corporate office or onsite at one of our communities, MidPen employees help transform lives from day one while enjoying the following full time benefits and perks:

• Medical, Dental and Vision Insurance
• Competitive vacation and sick time accrual, and personal holiday hours
• Long-term disability insurance
• Life insurance and AD&D
• Great work-life balance, including a wellness program
• Free on-site parking 
• In-house trainings and external classes supporting professional development
• Company outings and team-building activities
• Financial counseling and generous discretionary retirement contributions

Our Values:

At MidPen, we seek those with good hearts and great minds - those who share our dream of providing affordable housing to all. We are guided by five core values that shape our interactions with our partners, residents, and each other:

Integrity: We provide accurate, timely information, manage our company resources responsibly, and conduct all aspects of our business honestly and fairly.

Collaboration: We work as a team that seeks out and honors diverse opinions, ideas, and skill sets in order to achieve common goals. We understand that individual success is linked with our collective success.

Accountability: We follow through on the commitments we make to one another, our partners, our residents and our communities. We deliver specific, defined results and take responsibility for the consequences of our actions or inactions.

Respect: We treat our employees, residents, vendors, partners, investors, and the community in which we work with dignity. We welcome social and intellectual diversity and we recognize and value the unique contributions made by our diverse stakeholders.

Excellence: We set and strive to meet a high standard for quality, professionalism and competence. We create a work environment that inspires extraordinary work, recognizes results, and gives everyone a chance to make a difference and share in the organization’s success.

We want you to be part of #TeamMidPen. Find more than a job. Find community. Apply today!

We are an AA/EEO/Veterans/Disabled Employer