Staff Accountant

JOB DESCRIPTION:  Performs a wide range of accounting and administrative duties to support the accounting department.

REPORTS TO:  Controller

DUTIES/TASKS:

•         Process billings and receipts

•          Abstract leases and accurately set-up tenant information, leases, and billings in accounting system

•         Code vendor invoices and process for payment

•         Maintain vendor contact information and contracts

•         Maintain electronic filing system

•         Prepare monthly balance sheet reconciliations, including adjusting journal entries and supporting schedules

•         Prepare monthly financial statements and supplemental reports for a variety of institutional clients

•         Perform initial budget to actual analysis on monthly financials  

•         Develop and document efficient and effective accounting process, procedures and reporting as needed

•         Support the property management function as needed, including some administrative tasks

•         Assists with related special projects as needed.

•         Performs other related duties as assigned by management.

QUALIFICATIONS:

•         Associate’s degree (A.A.) or equivalent, college degree a plus

•         Minimum 3 years' experience as accountant or full-charge bookkeeper. Experience with commercial real estate strongly desired

•         Skill in the use of personal computers and associated software -- expert user of Excel and knowledgeable in use of property management software, such as Entrata.

•         Communicates effectively and diplomatically with vendors, and visitors.

•         Comes to work on-time, ready to perform job duties and responsibilities.

•         Has the ability to work independently with a high level of detail and timeliness in a small office environment.

•         10-key by touch.

•         Demonstrated ability to calculate figures and amounts.

•         Proficiency on Entrata software is a plus.

•         Commitment to excellence, high standards and acute attention to detail.

•         Strong organizational skills.

•         Excellent written and verbal communication skills.

•         Ability to understand and follow written and verbal instructions.

•         Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

•         Comply with expectations as demonstrated in the Employee Handbook.

COMPETENCIES:

•         Analytical--Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

•         Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

•         Technical Skills--Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

•         Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

•         Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

•         Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

•         Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

•         Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

•         Quality Management--Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

•         Business Acumen--Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.

•         Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

•         Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

•         Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

•         Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

PHYSICAL DEMANDS AND WO