Onsite Bookkeeper (AP/AR)

This position is for a full-time Bookkeeper at a at a 378-unit affordable housing community in Richmond, CA. Qualified candidates will ideally have an Associate degree in accounting or equivalent academic training with 2 years of bookkeeping experience.  Bachelor’s degree in Accounting and 1 year of property management experience is preferred. Yardi Voyager software knowledge is a plus.  Salary is commensurate with experience.

COMPANY OVERVIEW

EAH Housing has been Developing, Managing and Promoting Affordable Housing since 1968. We have become one of the largest and most respected nonprofit housing development and management organizations in the western United States. With a staff of over 450, EAH develops low-income housing, manages 102 properties in California and Hawaii, and plays a leadership role in local, regional and national housing advocacy efforts.

At EAH, we put our core values into action on a daily basis. We recognize that training is a critical investment in the success of our employees and in the continued excellence of EAH. Please visit our website to learn more about our culture and read employee comments to learn more about what it would be like to work at EAH.

 For immediate consideration, please apply to REQUISITION #: 18-0038 on our website atwww.eahhousing.org/careers

 SUMMARY: Under general supervision, performs routine and non-routine property management accounting support duties in the areas of accounts payable/receivable. Responsible for troubleshooting onsite AP/AR systems and procedures to ensure accuracy and efficiency. This position also provides support to the on-site office staff by assisting residents, vendors, co-worker’s, etc. with a variety of tasks as needed. Understands and supports EAH’s mission and core values.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

A. Uses property management software to accurately enter all relevant transactions as described in the REM Policies and Procedures and follows back up and transmission schedules.

B. Maintains accounts payable/receivable files and records, including filing.

C. Closes, prints and routes Accounts Payable/Receivable reports. Review and assist in maintaining the Affordable GRP and Rent roll per the approved Rent Schedule provided by HUD

D. Prepares monthly Excess Income report for submission to accounting.

E. Assumes responsibility for effectively researching, tracking, and resolving accounts payable problems and discrepancies. Reviews Age Receivables and correct any discrepancies

F. Prepares the monthly Cash Reconciliation and GRP reports.

G. Assists with the preparation of budgets.

H. Calculates and bills tenant charges. Prepares credit memos for residents. Keeps track of resident who agree to a monthly payment plan, provide running balances and or reports on who has complied and/or failed to keep payment agreement.

I. Tracks all replacement reserve expenses for Resident Manager release requests.

J. Responds to vendor, auditor, and employee inquiries regarding invoices, expenses check requests.

K. Prepares and makes bank deposits.

L. Processes invoices for payment and forwards to Accounting on timely basis.

M. Troubleshoots systems and procedures to improve accuracy and efficiency. Makes recommendations on procedures that will minimize errors.

N. Assists with accounting issues at other company properties as needed.

O. Provides back up customer service assistance for Resident Manager, Assistant Manager and/or Office Assistant as needed

P. Assists with related special projects as needed.

Q. Maintains confidentiality of resident, applicant, and or employee information.

R. Attends mandatory meetings and trainings.

S. Actively participates in EAH’s Injury and Illness Prevention Plan

T. Regular and predictable attendance.

U. Other duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES

A. Knowledge of accounts payable and receivable.

B. Demonstrates intermediate to advanced knowledge of PC and property management software programs, including Yardi and MS Excel.

C. Able to perform basic math skills (decimals, ratios, percents, interpret graphs).

D. Able to use computer applications, adding machine (10-key by touch), and telephone.

E. Able to work under deadlines.

F. Demonstrates a high degree of accuracy and attention to detail.

G. Able to gather and analyze information skillfully. Onsite Bookkeeper 2

H. Able to synthesize complex or diverse information.

I. Able to plan and prioritize work activities.

J. Able to understand and communicate written and verbal instructions.

K. Demonstrates versatility, flexibility, and willingness to work with changing priorities.

SUPERVISORY RESPONSIBILITIES

None

WORKING CONDITIONS

A. Physical Requirements

1. Must be able to work at a computer for long periods of time.

2. Able to bend and lift up to 25 pounds.

3. Requires regular movement and use of wrists, hands, and/or fingers.

B. Work Environment -

Working conditions are normal for an office environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS

A. Education – Associate degree in accounting or equivalent academic training, preferred. Bachelor’s degree in Accounting, preferred.

B. Experience - Bookkeeping—2 years

Property Management—1 year

Prior experience with current property management software (Yardi)

 BENEFITS

We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with company match. We also offer a generous vacation accrual, holiday schedule and work schedule flexibility.

EAH Housing is an AA/EE/Veterans/Disabled Employer. CA BRE #00853495 | HI RB-16985