Construction Administrative Assistant

Administrative Construction Assistant

Reports to: Director of Construction.

Supervises: None.

The Administrative Construction Assistant will be assigned to a project team or group for clerical support and will report to the team leader. The Administrative Construction Assistant will assume a wide variety of administrative and functional support of day to day project activities. Experience in engineering/construction business is a big plus. The candidate must be able to see tasks through completion. Having a great attitude and ability to work as a team is essential.

Key Areas of Responsibilities:

• Provide administrative support to the project team leader at project level or other staff at project management level

• Maintains project team or management group calendar

• Prepares meeting packages in advance of meetings

• Collects and assembles Weekly and Monthly Progress Reports

• Attends project meetings, takes meeting minutes and distributes as required

• Coordinates tasks and efforts directed by an immediate supervisor

• Types and distributes documents as directed by an immediate supervisor

• Provides typing services to project team or management group

• Maintains project files and documentation, both hard and electronic copies

• Scans and uploads project documents

• Monitors insurance, Requests for Subcontractor Approvals, certified payroll

• Receives and distributes incoming and outgoing correspondence

• Other duties assigned by an immediate supervisor

• Assists the Office Engineer with various tasks needed Position Requirements:

Knowledge, Skills & Abilities

• Proficient with Microsoft Word and Excel

• Strong word processing skills

• Database experience preferred

• Detail oriented

• Ability to take initiative and to receive direction

• Excellent organizational, interpersonal and communication skills

• Editing skills helpful: proofreading for grammar, spelling, punctuation, and format

Education and Work Experience Requirements:

• A high school diploma is required

This job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted or modified at any time by the management team. Receipt or possession of this job description does not constitute a contract of employment.

Job Type: Full-time

Qualification Questions