Capital & Maintenance Services Project Manager

City

San Mateo

State

California

Job Location

San Mateo Corp Office

Position Type

Regular

POSITION SUMMARY:     Responsible under the direction of the SR PM of CMS for all operations of capital improvements and maintenance programs within Essex, particularly renovation, preservation and maintenance of the asset, in accordance with policies and procedures defined by the company. 

The primary objectives are as follows:  

- Reduce capital and maintenance operations costs by establishing and implementing a high-quality program under direction of the SR PM of CMS

- Participate in acquisitions due diligence as needed

- Establish a positive, productive working relationship with the community lead maintenance staff, community managers, and the Regional Portfolio Managers. 

- Participate in the selection, training, supervision and motivation of all Lead

- Maintenance employees as well as adherence to all company policies and procedures. 

- Primary responsibility for the satisfactory completion of all requests and the timely preparation and completion of all assigned projects to facilitate the safe and efficient functioning of all communities within Essex.

PRINCIPAL RESPONSIBILITIES:      

Responsible for any assigned capital and maintenance projects for any and all Essex properties. Project Manager is responsible for the generation of the project scope, solicitation of outside vendor bids, establishing parameters, and appraising those bids for quality conformance to specifications, cost savings, and recommending desirable vendors to the SR PM of CMS as needed. Responsible for creating yearly capital budgets per the Essex assigned timelines & executing these projects throughout the fiscal year.

- Monitor and supervise all vendors or outside contractors to ensure the quality of work and completion of the work before payments are made.

- Monitor compliance with contract agreements, city codes, permits and the monitoring and resolution of liability exposure. 

- Provide first line information, documentation and training regarding any property-specific special needs (asbestos, remediation plan, deficient plumbing systems, roofs, etc.). 

- Obtain and maintain all records for any assigned projects, accurate tracking of expenses, both cost and capital (acquisition capital), and completion of the weekly and monthly reports.

- Obtain approval as needed for any and all capital improvements as needed in accordance with the Essex Capital Improvements Policies and Procedures and the specific Limits of Authority.

- Ensure any major tools purchased by the company must be placed on the property inventory sheet or company inventory sheet. 

- Assist the Property Managers with written evaluations of Lead Maintenance personnel in accordance with company timing guidelines and provide recommendations for compensation adjustments or promotions. 

- Help provide guidance to the Lead Maintenance Supervisors and Property

- Managers to make the most efficient use of available resources in order to ensure the utmost performance cost savings and safety for each property.

- Proactively Identify of liability hazards, monitoring or remediation programs, the safety of the property and safe work practices of property staff. 

QUALIFICATIONS: 

- High School diploma or equivalent.  Some college preferred. 

- Minimum 3 years in general contract maintenance or 8 years in apartment maintenance or equivalent experience. 

- Must be able to supervise a staff of up to 20. 

- Must be able to supervise and monitor projects to ensure quality. 

- Must be proficient in general maintenance including:  plumbing, electricity, painting, drywall, floor coverings, carpentry, locks, appliances, pools & spas, roof, city codes and life safety equipment. 

- A minimum of three certificates from related institutes reflecting completion of maintenance related courses, such as BOMA, IREM, local community colleges and/or vocational programs, or four or more years inter-company experience. 

- Basic computer knowledge is required with the ability to work effectively with - Excel and MS Word programs; contract document draft including RFP’s, Scopes of Work, Specifications,

- Contracts, basic written and skilled oral communication is required. 

- Knowledge of cost-benefit analysis required. 

- Must be prepared to participate in budget process. 

- Ability to meet the physical requirements of the job. 

- Must carry a cellular/iPhone and be available for on call services twenty-four hours. 

- Must be able to function effectively in a customer service environment. 

SUPPORTING GOALS: Project Manager

Responsible for scheduling of vendors and contractors and for tracking 100% of all work completion and quality.  Timely and accurate preparation of the maintenance request and the weekly and monthly administrative reports. Implementation of changes in systems or assignments in accordance with any maintenance inefficiencies of any/all the properties to ensure more efficient management of maintenance operations.

Monitoring usable life of the physical plant of the property. To ensure maximum efficiency and for planning capital purchases.  Effectively communicating in writing anticipated capital needs and maintenance requirements for the operating budget.

Create and implement a regional specific preventive maintenance program annually to preserve the asset in accordance with owner’s objectives

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our Sunday property operations office closures, 10 paid holidays, and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.

Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.

The salary range for this position is $109,000.00 - $164,000.00 per year. New hires generally start between $109,000.00 - $137,000.00 per year. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.

This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.