On-Site Property Manager

Job Details: Job Location: Mashcole Corporate Calabasas office - Calabasas, CA, Education Level: Not Specified, Salary Range: $20.00 - $20.00Hourly, Travel Percentage: Up to 25%, Job Category: Management, Join an accomplished property management team with over 20 years of professional experience! Mashcole Property Management is looking for an On-Site Property Manager in Ventura, CA.  The ideal candidate has strong leadership skills and has great organizational skills. Must be able to provide exemplary customer service to our residents, maintain the community appearance, and seek ways to continuously improve the operations. Prior experience with Yardi property management system is a plus.    Job Summary: Manager is fully accountable for all day to day property operations, overseeing and enhancing the value of the property. Manager must accomplish the property objectives set forth by Area Manager, Broker, and Owner. These objectives will include maximizing occupancy levels and property values. In addition, Manager will train, educate, and instruct office staff on completing day to day functions involved property management. Reports to: Regional Property Supervisor Wage Status: $20 Hourly Work Hours: Part time hours at 27 hours per week. Must be available on weekends for staffing needs and emergencies. Job Responsibilities: Conduct all business in accordance with company Policy and Procedures, Tax Credit Regulations, Fair Housing Laws, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to multifamily housing. Financial Demonstrate ability to understand financial goals, operate asset in owners’ best interest in accordance with Policies and Procedures Manual. Ensure that all rent and late fees are collected and posted in a timely manner. Ensure that all bank deposits are made daily. Maintain accurate record of all property transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-out, etc.). Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations and certificate of insurance. Administrative Confirm all leases and corresponding paperwork are complete and input into software system accurately and in a timely manner. Ensure all tax credit paperwork is complete and receive approval from Compliance Department. Maintain pristine condition of office and model/market ready apartments. Responsible for entering and attaching all invoices and approved purchase orders in the on-site rental system for payment. Submit required reports to corporate office on weekly and monthly basis accurately and timely. Maintain records on all aspects of management activity on a daily, weekly and monthly basis. Timely processing of SODAS in accordance with state law. Review all notices to vacate to determine the reason of the move out. Leasing/Marketing Ensure property is rented to fullest capacity. Handle inquiries from prospective new residents. Utilize marketing strategies to secure prospective residents.  Conduct monthly market surveys and physically shop competitors. Maintain awareness of market/industry conditions and trends. Represent the company in a professional manner at all times. Maintenance Maintain community appearance and ensure repairs are noted and completed on timely basis by conducting regular inspections and tours. Assure quality and quantity of market ready apartments. Monitor all maintenance activities. Implement the Preventative Maintenance Program in conjunction with Maintenance Supervisor. Ensure all work orders are recorded and communicated appropriately to maintenance. Safety Ensure proper response and handling of all property emergencies with staff, residents, buildings, etc. within company guidelines to minimize liabilities (i.e., criminal activity on property, employee/resident injuries, fires, floods, freezes, etc.). Learn and ensure compliance with all company, local, state and federal safety rules Complete any pertinent safety checklists with service staff.   This job description is intended to describe the general nature and work responsibilities of the position. This job description and the duties of this position are subject to change, modification and addition as deemed necessary by the company. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments required by company officials. This job description does not constitute an employment contract between the company and any employee. The job responsibilities of this position may include cross-training in other functions to ensure satisfactory operation Qualifications: Qualifications Position prefers 2 years’ experience in on-site property management, tax credit experience also preferred; 1 year as Manager preferred  High school diploma or GED Equivalent. Computer Skills: Word Processing/On-Site Rental System Physical Requirement Stand and walk or sit alternatively depending on specific needs of the day. Estimate 60% of time is spent on feet and 40% sitting at desk. Have occasional need to perform following physical activities: bend/stoop/squat, pick up litter, filing, climb stairs, inspect and show property, open and close doors, reach above shoulders, store/receive supplies Constant need to perform the following physical activities: writing/typing, client communications, telephone communications, use of office equipment. Driving Requirements: Frequent need to utilize personal transportation to inspect apartment community and surroundings neighborhood, run property errands, make trips to the bank and visit the corporate office. Must have valid driver’s license and automobile insurance.