Assistant Property Manager
Simpson Real Estate Services
Simpson Real Estate Services is seeking an enthusiastic and highly organized Assistant Property Manager to join our commercial property management team. This position offers a unique opportunity to gain hands-on experience in all aspects of commercial real estate including building operations, tenant relations, financial reporting, budgeting, lease administration, construction management, and leasing support.
With over 100 years of real estate ownership, development, leasing, and management experience, Simpson Real Estate Services provides an environment where motivated professionals can develop a broad skill set and build a long-term career in commercial real estate. The Simpson Real Estate Services team provides a truly collaborative, family-oriented environment that delivers exceptional service to our clients and tenants.
Position Summary
The Assistant Property Manager will work closely with Property Managers, senior leadership, tenants, vendors, and ownership representatives to support the day-to-day management of a portfolio of commercial office, retail, and industrial properties.
Unlike larger institutional firms where responsibilities are often segmented, this position provides exposure to all facets of commercial property management and offers significant opportunities for professional growth and advancement.
Key Responsibilities
Property Operations & Tenant Relations
- Respond to tenant requests and ensure timely resolution of maintenance and operational issues.
- Conduct regular property inspections to maintain building appearance, safety, and operational standards.
- Coordinate tenant move-ins, move-outs, signage requests, insurance documentation, and general tenant communications.
- Assist with emergency preparedness planning and implementation of building procedures.
- Coordinate with engineering, janitorial, security, and maintenance vendors to ensure quality service delivery.
Financial Administration & Reporting
- Assist in preparing monthly financial reports and variance analysis for ownership.
- Support annual budgeting and forecasting processes.
- Review accounts payable invoices for accuracy and coding.
- Work closely with accounting staff to ensure timely and accurate financial reporting.
- Analyze financial performance and identify trends requiring management attention.
Lease Administration
- Assist with lease administration, including lease setup, amendments, renewals, and critical date tracking.
- Maintain accurate tenant and lease information within management systems.
- Support ownership reporting requirements and lender requests as needed.
Vendor & Project Management
- Assist with vendor procurement, bidding, and contract administration.
- Coordinate service contracts and monitor vendor performance.
- Support capital improvement and tenant improvement projects.
- Assist in tracking project schedules, budgets, and completion milestones.
Marketing & Leasing Support
- Assist with marketing materials, property websites, brochures, and tenant communications. Support leasing efforts through preparing space for property tours, market research and administrative coordinating.
- Maintain property information and marketing content for prospective tenants.
Qualifications
Required
- Bachelor's degree in Accounting, Finance, Business Administration, Real Estate, Property Management, or a related field preferred.
- Equivalent combination of education, commercial real estate experience, and demonstrated skills will also be considered.
- Strong financial and analytical aptitude.
- Ability to prepare, understand, and analyze variance reports and financial results.
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- Strong attention to detail and commitment to customer service.
- Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
Preferred
- Commercial property management experience.
- Real Estate Salesperson License or coursework toward obtaining a license.
- Experience with Yardi, Building Engines, Jenark, or similar property management software.
- Experience working with office, retail, or industrial properties.
Why Join Simpson Real Estate Services?
- Exposure to all aspects of commercial property management.
- Direct interaction with senior leadership and ownership representatives.
- Opportunity to develop expertise in financial reporting, budgeting, lease administration, construction management, and leasing.
- Clear path for advancement into Property Manager and Senior Property Manager roles.
- Collaborative, team-oriented, family-focused culture.
- Long-standing, respected commercial real estate organization with over a century of industry experience.
If you are a motivated, detail-oriented professional seeking to build a career in commercial real estate and gain broad exposure to every aspect of property management, we encourage you to apply.
