Leasing Administrator

Job Title: Leasing and Administrative Specialist

Job Description

The Leasing and Administrative Specialist plays a key role in driving occupancy and delivering outstanding customer service within a large residential community. This position focuses on greeting and assisting prospective tenants, conducting property tours, managing the leasing process, and providing responsive support to current residents. The role combines sales, customer service, and administrative responsibilities, requiring strong communication skills, attention to detail, and the ability to work in a fast-paced, team-oriented environment.

Responsibilities

• Greet and assist prospective tenants, offering a warm welcome and providing clear, detailed information about available units and community amenities.
• Conduct professional property tours, highlighting unit features and community benefits that align with prospective tenants’ needs and preferences.
• Prepare, explain, and execute lease agreements in compliance with company policies and legal requirements, ensuring accuracy and completeness of all documentation.
• Respond promptly to inquiries via phone, email, and in-person visits, providing accurate information and courteous assistance.
• Address tenant concerns in a timely and professional manner, coordinating with maintenance teams to ensure efficient resolution of service requests.
• Process rental applications, including verifying references and conducting credit and background checks in accordance with established procedures.
• Maintain accurate and up-to-date records of leases, renewals, and occupancy reports to support effective property management and reporting.
• Perform data entry and other administrative tasks, ensuring information is correctly entered into property management and office systems.
• Answer incoming phone calls, route inquiries appropriately, and provide consistent, high-quality customer service to prospects and residents.
• Collaborate with on-site team members to support leasing goals, occupancy targets, and overall resident satisfaction.
• Utilize computer systems and Microsoft Office Suite to prepare documents, track information, and communicate effectively with residents and colleagues.
• Work weekends or evenings as needed to accommodate prospective tenants’ schedules and support peak leasing activity.

Essential Skills

• At least 1 year of experience in leasing or property management.
• Demonstrated customer service experience, preferably in residential real estate or apartment communities.
• Proficiency with Microsoft Office Suite, including basic skills in Word, Excel, Outlook, and related applications.
• Strong communication skills, with the ability to convey information clearly and professionally in person, over the phone, and in writing.
• Excellent interpersonal skills, with the ability to build rapport with prospective and current tenants.
• Solid computer skills, including comfort with data entry and use of property management or office software.
• Ability to answer phones professionally and manage multiple inquiries while maintaining a customer-focused approach.
• Customer-focused mindset with strong problem-solving abilities to address tenant needs and resolve issues effectively.
• Organized and detail-oriented approach, with the ability to manage multiple tasks and priorities in a busy environment.
• Ability to work weekends or evenings as needed to support leasing and resident service demands.

Additional Skills & Qualifications

• Experience with Entrata property management software is a plus.
• background in sales or sales-focused customer service is beneficial.
• Familiarity with apartment buildings and residential real estate operations.
• Ability to collaborate effectively within a team of on-site professionals.
• Comfort working in a high-occupancy community and managing a steady flow of prospective and current resident interactions.

Work Environment

This role is based on-site in a large residential community of approximately 795 units that is about 96% occupied, offering a dynamic and active leasing environment. The standard work schedule is Monday from 9:00 a.m. to 5:00 p.m., Wednesday through Friday from 9:00 a.m. to 6:00 p.m., and Saturday from 10:00 a.m. to 5:00 p.m., with Sunday and Tuesday as days off. Team members receive a one-hour lunch break during their shift and work alongside a collaborative on-site team of about 10 people. The environment is fast-paced and customer-focused, with frequent interaction with residents and prospective tenants, regular use of computers and property management systems, and a professional office setting. Commission opportunities are available after the initial four-month contract period, based on units leased, and full-time employees are eligible for medical, dental, vision, and 401(k) benefits after 60 days of employment.

This is a Contract to Hire position based out of Bellport, NY.

The pay range for this position is $22.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Bellport,NY.

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.