Property Management Analyst

Job Title: Property Management Analyst

Job Description

The Property Management Analyst supports the daily operations of commercial real estate properties by delivering administrative, financial, and tenant support. This role manages invoicing and accounts payable activities, coordinates vendors and service providers, maintains property documentation, and assists with tenant communications. The analyst serves as a key point of contact for tenants and service partners while supporting the broader property management team with operational and financial tasks.

Responsibilities

• Process invoices accurately and in a timely manner to support accounts payable functions.
• Review, code, and track accounts payable transactions in alignment with established procedures.
• Conduct vendor research to identify suitable service providers and obtain competitive quotes.
• Coordinate with vendors and service providers to schedule and oversee property-related services.
• Maintain organized property records, documentation, and administrative reports for assigned properties.
• Update and manage files related to leases, contracts, vendor agreements, and property operations.
• Assist with tenant communications by responding to routine inquiries and providing timely updates.
• Serve as a point of contact for tenants, addressing basic questions and escalating issues when needed.
• Provide reception and customer service support, including greeting visitors and answering calls as required.
• Support property management teams with operational tasks such as scheduling, reporting, and follow-up activities.
• Assist with financial tasks, including basic reporting, tracking expenses, and supporting budget-related activities.
• Collaborate with internal teams to ensure smooth day-to-day operations of commercial real estate properties.

Essential Skills

• Experience with accounts payable and invoice processing, including at least 1–2 years of property management or closely related experience.
• Demonstrated financial acumen with strong attention to numerical accuracy and detail.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills for interacting with tenants, vendors, and internal teams.
• Proven customer service skills with a professional and responsive approach.
• Proficiency with MS Office applications, including tools for documentation, reporting, and communication.

Additional Skills & Qualifications

• Experience in retail property management or commercial real estate environments.
• Comfort working with financial data, reports, and basic budgeting or expense tracking.
• Ability to build positive relationships with tenants, vendors, and colleagues.

Work Environment

This position operates in a professional commercial real estate environment with standard business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. The role may be structured as remote, hybrid, or in-person, depending on business needs. The work involves frequent use of computers and MS Office applications, regular interaction with tenants and vendors by phone and email, and collaboration with property management teams to support property operations.

This is a Contract position based out of Thousand Oaks, CA.

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Thousand Oaks,CA.

This position is anticipated to close on Aug 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.