Facilities Property Manager

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

Department:

Job Type:

Exemption Status:

Closing Date (Open Until Filled if No Date Specified):

The Opportunity:

This position will close once 150 applications have been received, regardless of the listed closing date. We encourage early submissions.

This work matters…

Overview

Are you an experienced Facilities Property Manager with a background in public facilities management? Would you like to join a team working to support services that benefit our entire community? 

Multnomah County’s Facilities and Property Management Division (FPM) is seeking a Facilities Property Manager to join our Property Management Program. FPM provides a variety of services to ensure the county’s owned and leased buildings operate and function as designed and constructed, and that they meet the needs of the county’s diverse array of programs and operations.  

Our ideal candidate can work independently and proactively, and has a deep understanding of facilities management. You can provide critical support for building operations and building improvement activities, and respond to urgent building incidents and inclement weather events. You are comfortable interacting with people at all levels in an organization, and you thrive in a dynamic, fast-paced environment. You have exceptional customer service skills and a proven track record of building, promoting and maintaining effective professional working relationships.

In this role you will act as a Facilities representative in buildings owned and leased by Multnomah County.  You will attend meetings, act as a liaison between agencies, and oversee daily building operations with trades personnel, contractors and project managers.  Duties also include being responsible to manage a variety of Multnomah County assets, requiring a multi-tasked individual who can make sound decisions and be able to work in challenging situations to support the facilities operation and staff in a detention facility, law enforcement and legal environment.

Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our website. This position also is eligible for overtime pay.

Our Commitment to Safety, Trust and Belonging: Multnomah County is committed to developing, nurturing and continually improving workforce equity by identifying and addressing the structural and policy barriers to equal employment opportunity faced by our employees and communities. County employees across the organization have stepped forward to develop a strategic plan and help create a workplace where everyone can reach their full potential. Learn more by reading our Workforce Equity Strategic Plan and exploring our Core Competencies for all County employees. 

Essential Job Duties: 

• Act as an FPM representative with other departments in the county.  Maintain active communication with stakeholders and policy makers.

• Act as liaison/consultant with facilities groups, client representatives, and owners during facility planning, design, construction, or property management projects.  Set standards, outcomes, and monitor scope, budget, schedule, and quality on projects. 

• Respond to building emergencies and oversee remediation work to restore building operations.

• Conduct site visits and building inspections; correct problems; recommend solutions to occupants involving sensitive and ongoing issues. 

• Anticipate and respond to complex customer service requests; assess customer satisfaction; and improve existing processes.

• Lead, organize, and attend meetings with consultants, contractors stakeholders, county departments, and the general public as required. 

• Determine, confirm and control project scope, budget, expenditures, schedule and maintain project records.

• Process, interpret and enforce contract documents, plans and specifications on design and construction projects.

• Monitor contracts for compliance and resolve issues with contractors, consultants, vendors and staff.

• Inspect construction progress, maintain records and plans and administer contractor payments, project closeouts, and warranties.

• Review plans and specifications and meet with county operations and maintenance staff to ensure standards and compliance. 

To Qualify:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. 

Minimum Qualifications/Transferable Skills:

• At least five years increasingly responsible facilities management experience

 AND 

• Equivalent to an associate's degree from an accredited college or university with major coursework in property management, project management, construction management or related fields. (Additional experience will be considered as a substitute for education.) (Equivalent to at least seven years of qualifying training and/or experience.) 

• This position requires a valid driver’s license. 

• Ability to pass multiple criminal history records checks, including OSP CJIS and ORCHARDS, should a job offer be extended.

Preferred Qualifications/Transferable Skills:  You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Recent experience in property management of public facilities

• Property Management Certification

• Experience working with a vulnerable population

Hybrid Telework:  This position is designated as “hybrid telework,” meaning you will be working both remotely (from home) and in person at an onsite location. The designation of Hybrid Telework may be subject to change at a future time.  

All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. 

Visa Sponsorship: We are unable to sponsor work visas, including H-1B, F-1 OPT, or STEM OPT.

Screening and Evaluation 

REQUIRED: The Application Packet: You must submit all requested items below. Failure to do so will be deemed as an incomplete application.

The Application Packet:

• REQUIRED completed online application. (You can leave the work history and education sections of the application blank as long as you upload a resume including dates of employment for each employer and education details.)

• REQUIRED  resume covering relevant experience and education.  Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, and a brief summary of your responsibilities. AND

• REQUIRED cover letter addressing the following: 

  • Demonstrate your experience working as a Facilities Property Manager in providing support for building operations and building improvement activities

  • Demonstrate your experience working with diverse populations 

  • How you meet the qualifications for this position; AND

  • Why are you interested in the position?

Note: The application,  resume and cover letter should demonstrate your work experience/skills and how they relate to those detailed in this job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.  Applications without a cover letter and a resume will not be considered.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications: We may do an additional preferred review and/or send out additional supplemental questions to identify those highest qualified.

• Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.

• Background check and reference checks: All finalists must pass a thorough criminal records check and reference check.

Additional Information:

This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions.

Type of Position: This union-represented position is eligible overtime.

Location:  Prophet Building, 401 N Dixon Ave., Portland, OR  97227; see “Teleworking” above for information about remote work options. 

Schedule: Monday - Friday 8:00am - 4:30pm. There is some flexibility with the start and end times and a possibility of a 9/80 schedule.

Serving the Public, Even During Disasters: 

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

In accordance with Oregon Law, Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume, cover letter and other application materials.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Email:

Phone:

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile: