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ConAm Management

Accounting Assistant

San Diego, CA

ConAm Management Corporation is part of The ConAm Group, a multi-family property investment and management firm established in 1975 that specializes in conventional and affordable housing. We span across 12 states with 11 regional offices that employs a team of 1500+ energetic associates... and we're growing! 

We recognize the value of our office staff; we are always looking for Accounting Personnel! If you possess a customer focused mindset, have the ability to be a part of the daily operations, accounting of a multi-family residential community and want to be a part of our company’s growth, we want to hear from you!

Our Accounting team members are skilled in their field and most are looking to grow within the company.  If you have 2+ years of experience as an Accounting Assistant and have at least 1 year of property management experience, we want to talk with you! We are looking for competent, proactive individuals that enjoy their work and be open to learn new tricks of the trade and have a career with a national company!

WHAT WE ARE LOOKING FOR:

  • High School Diploma or equivalent strongly preferred
  • 1-2 years of Customer Service experience preferred
  • Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Duties and responsibilities

Responsibilities include, but are not limited to, the following:

  1. Accounting Administration
  • Open, Scan Utility Bills and any Miscellaneous invoices.
  • Assist in sorting incoming mail as necessary to ensure timely delivery.
  • Ensure all copy projects are completed accurately and are returned to members of the accounting department within the allotted time frame.
  • Sort and distribute preliminary and final management reports to accounting, controller, asset management and Executive Team.
  • File journal entries, bank statements, and escrow deposit reconciliations. Print MOR's and management reports as necessary.
  • Mail owner packages in a timely manner. Prepare and track overnight packages.
  • Ensure all reports are prepared and delivered timely.
  • Download Banner Bank Statements, label and attach general ledgers.
  • Transfer all files from current year to new year. Audit and package bank statements and reconciliations, management reports, and all other files; send to storage. Maintain log and purge storage files when necessary.
  1. Communication
  • Return calls and emails within 48 hours of receiving
  • Communicate and help fellow AP staff, ensuring all projects are complete and accurate
  1. Office Management
  • Monitor supply needs, including breakroom supplies.
  • Order supplies and items for special events; assist with special events.
  • Maintain all filing systems, and rosters.
  1. All other duties as assigned.

Competencies

  • Integrity: Uphold generally accepted social and ethical standards in job-related activities and behaviors, doing the right thing, even when no one is looking.
  • Customer Focus: Demonstrate knowledge of and ability to anticipate internal and external customers' needs, acting accordingly and giving appropriate priority and focus to customer service and satisfaction.
  • Organization and Time Management: Effectively manage time, resources, and information to consistently meet or exceed deadlines, ensuring that work product and information is organized and accessible.
  • Teamwork and Collaboration: Successfully communicate and collaborate with peers, managers, and customers to achieve common goals. Develop positive relationships across the organization and partner effectively with others.
  • Business Communication: Demonstrate an ability to expresses ideas and opinions clearly in properly structured, well-organized, and grammatically correct reports or documents, ensuring communication is respectful, open, honest, and tailored to the receiver. Actively listen and willingly accept and provide constructive, solution-focused feedback.
  • Initiative: Exhibit a sense of drive, ownership, and responsibility recognizing opportunities within their "circle of influence," anticipating threats, and acting on them.
  • Decision Making and Problem Solving: Strive to understand contributing factors, work to resolve complex situations, asking for assistance or guidance when appropriate, drawing correct and realistic conclusions, and making timely decisions based on available information.
  • Adaptability: Demonstrate ability to manage ambiguity, adapting to changing circumstances quickly and effectively.

Working conditions

Work is performed in an office environment

Typical Physical Activity

Physical Demands

  • Regularly involves talking or listening, standing and walking, and the use of hands and fingers.
  • Frequently involves sitting, and reaching with hands and arms
  • Occasionally involves crouching, stooping, kneeling and/or climbing or balancing.

Physical Requirements

  • Must be able to lift and carry items weighing up to 25 pounds.
  • Manual dexterity sufficient to reach/handle items, works with the fingers.
  • Involves moderate physical activity performing somewhat strenuous daily activities

Typical Environmental Conditions

  • May be exposed to moderately loud noise levels.

Disclaimer
Must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing significant safety threat to self or others. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all associates so classified.

ConAm Management Corporation is an experienced, full service real estate and property management firm which has been in the business for over 40 years. The company has earned its reputation as an industry leader through commitment to excellence and high ethical standards. ConAm serves clients nationwide through a network of regional offices located in key metropolitan areas.

Our benefits are designed with our associates in mind which include medical, dental, life, vision, Paid sick and vacation, identity theft protection, 401(k), Flexible Spending Accounts, and our Employee Assistance Program (EAP). Not to mention we get to surround ourselves with amazing people we enjoy working with daily.

Applicants being considered for employment must pass a background check and a drug test. We are an Equal Opportunity Employer.

If this sounds like the right position for you, just click the “APPLY” button above. You will be given an option to submit a resume or complete an on-line application.

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