Staff Accountant & Asset Management Specialist 

Position Description

Department: Accounting

Supervisor: CFO

Status: F/T, Exempt

ORGANIZATIONAL BACKGROUND:

Cabrillo Economic Development Corporation (CEDC) is a community development corporation serving Ventura, Santa Barbara and Los Angeles Counties.  CEDC’s core program areas are: development and construction of for-sale and multi-family rental housing for very-low, low, and moderate income families; homeownership education, property management; and community building and organizing.

POSITION SUMMARY:

The Staff Accountant & Asset Management Specialist will direct CEDC’s Corporate, Predevelopment, and Development financial affairs and, for the guidance of management, will prepare financial analyses of operations.  The Staff Accountant & Asset Management Specialist directly reports to the CFO. S/he must be hands-on in accounting and should be able to create and implement systems that will ensure audits and reports get out in a timely manner.

The Staff Accountant & Asset Management Specialist is also responsible for a portfolio of up to 25 properties and is the primary contact for the assigned portfolio’s investors and lenders. The Staff Accountant & Asset Management Specialist acts as the representative of the owner of each property. As such, the Staff Accountant & Asset Management Specialist is directly responsible for ensuring that the long-term financial health of properties in their portfolio meets CEDC’s, owner and lender requirements.

The Staff Accountant & Asset Management Specialist provides analytical support to financial questions regarding the assigned portfolio. The Staff Accountant & Asset Management Specialist also works closely  with several cross-functional teams focused on the financial health of the portfolio, including Property Management and individual property site staff, Accounting, Maintenance, Legal, Insurance, Business Systems, and Development. The Staff Accountant & Asset Management Specialist has extensive external contact with CEDC’s consultants (legal, financial, etc.), regulatory agencies, lenders and investors.

ESSENTIAL FUNCTIONS OF THE POSITION:

The position involves general accounting, internal auditing, cost accounting, budgetary controls, and assets. Essential functions of this position include, but are not limited to the following:

·         Assist in the processing of CEDC and affiliates invoices, coding/inputting into accounting software system

·         Process checks with support back-up and approvals

·         Daily/weekly bank deposits

·         Assist in the processing of revenue receipts, coding/inputting into accounting software system

·         Maintain accounting A/P files for all invoices and checks

·         Assist in the processing of the 1099s at year-end for vendors

·         Process development related A/P and A/R

·         Prepare, collect and maintain files of W-9s and insurance for vendors

·         Budget entering into accounting software system

·         Audit workpapers (with direction from CFO & Accounting Supervisor)

·         Monthly division summary budget reports for Revenue and Expenses (detail GL if requested)

·         Maintain CEDC financial files and all financial grant and loan agreements (with direction from CFO)

·         Perform review of monthly property financial statements, including analysis of balance sheet, income statement and variance report, to support portfolio performance reporting for senior management, lenders and investors.

·         Support due diligence efforts related to the acquisition, capitalization and disposition of assets.

·         Coordinate regular asset calls and site visits with property management teams to ensure goals and budgets are being met, and if not, determine strategies for corrective action.

·         Research, as necessary, partnership agreements, loan documents, regulatory agreements

·         Submits periodic reporting and ensures all regulatory, lender and investor compliance

·         Prepares and submit initial, and on annual basis, all documentation to ensure welfare tax exemption

·         Maintains department calendar of reporting requirements. Scans significant documents and transfers to department’s electronic files.  Monitors certificate of insurance database to maintain compliance with contract requirements.

·         Oversee replacement reserves schedule and submits all requests for use of reserves.

·         Oversees risk management needs and implements required trainings at both the properties and corporate.

QUALIFICATIONS:

• Bachelor’s degree and 2 years of accounting experience
  • OR
• Associate’s degree and 3 years of accounting experience
  • OR
• High school diploma and 4 years of accounting experience
• A minimum of three years’ experience in real estate or finance with a heavy emphasis on financial analysis of large portfolios is preferred.

• Must have experience in at least three of the following areas: non-profit affordable housing, refinancing of debt, HUD regulatory programs, real estate accounting, financial analysis, property management or project development.

KNOWLEDGE & ABILITIES:

• Demonstrated proficiency using Excel and Word.
• Ability to multitask and adapt to changing priorities in a fast-paced and collaborative environment.
• Proven ability to work collaboratively with groups both internal and external, and able to lead a project where needed.
• Ability to prepare financial feasibility analyses and strategic plans, conduct research, and prepare narrative reports and proposals.
• Proven capability to analyze complex problems.
• Strong analytical and accounting skills.
• Strong written and verbal communication skills.
• Good business and financial judgment.
• Ability to work effectively with all levels of staff in many departments, external financial professionals, and public officials.
• Experience with, or strong interest in, non-profit organizations and CEDC’s mission.
• Ability to work in fast moving, quickly changing environment.
• Ability to provide day-to-day support of assigned portfolio with minimum supervision.
• Ability to develop and maintain effective working relationships.