A/P Associate II

Responsibilities

Responsibilities:

Receive and verify invoices and requisitions for goods and services
Verify receipt of invoices and other documentation and propriety of approvals necessary to process payments in accordance with Corporate Invoice policy
Verify that transaction comply with financial policies and procedures
Prepare batches of invoices for data entry
Data enter invoices for payment
Bills and credits accounts involved with the accounts payable system.
Sets up and maintains a complex record and filing system of accounts payable vendor files and other financial records including purchase orders and invoices for retrieval or review by purchasing administrators.
Responds to questions and makes calls regarding billing problems, acts as a liaison between departments and vendors.
Research past due balances thoroughly
Process Security refunds in a timely manner
Comply with state laws regarding resident move outs
Assist and comply with monthly and year-end close out procedures and records
Operates all office equipment
Operates a computer terminal and maintains extensive knowledge of appropriate computerized systems necessary for data entry and retrieval.
The ability to work well in a team environment is essential.  This includes placing the overall needs of the professional team above personal preferences to accomplish work objectives
The ability to handle stressful situations in a non-confrontational, problem-solving manner is required
Effective communication and listening skills are necessary
Perform other related duties as required
May act as a receptionist and provide clerical support
Inform department heads and staff of Accounts Payable practices and policies as necessary to maintain efficient processing of invoices and expense report
Prepare reports for weekly Dashboard reporting and review for accuracy
Train AP Associates, temporary hires, Property Managers, etc on use of Payscan and Yardi reports
Support and Manage AP Support Center




Requirements:
Minimum of 1 to 2 years of Accounts Payable experience needed
Yardi/Payscan experience strongly preferred
Good judgement, detail-oriented, accuracy, analytical skills, initiative, ability to take direction well, work effectively in a team environment, interface with all levels of personnel, adapt to changing priorities, good communication skills and enjoys a fast pace environment


Qualifications

Accounting degree is preferred however; not mandatory
Analytical and problem-solving skills
Effective verbal, written and listening communications skills
Attention to detail and high level of accuracy
computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email, at a highly proficient level
Advance Excel
Multi-tasker and works well under pressure
Able to meet tight deadlines

Requirements

Qualifications