Responsibilities

The Invoice Specialist is responsible for providing administrative support to the Asset Management Department. 

Responsibilities include, but are not limited to:
Inputting invoices into Yardi Voyager/Payscan Accounting System
Managing Payscan workflows and ensure accurate coding, required lien waivers and documents
Checking invoices for proper approvals and account coding
Ensuring lien waivers and other required documents are obtained from vendors
Obtaining a thorough understanding of construction budgets, contracts, and purchase orders
Interprets contract provisions to help resolve claims and questions submitted by contractors and vendors
Verifies project sign offs from all parties, updates records, initiates paperwork and follows up on request for approval of work not previously covered in the contract; processes and obtains approval of contract change orders
Monitors compliance to contract requirements ensuring all conditions are satisfied before approval of the final invoice
Verifying budgets and contracts have sufficient funds to cover payments
Communicating with vendors regarding payment status, general inquiries, or missing required documents, etc.
Communicating with project managers to resolve budget or payment issues
Preparing payable expense reclassifications as necessary
Understanding and helping to optimize the adoption rate on Vendor Café Invoice Submission Program
Generating and posting weekly FileMaker reports for Asset Management
Assist CMS Budget Analyst to review the daily invoice workload
Evaluate and make decision on waiving document for select vendor
Analyzing process and recommending changes to improve systems performance as necessary
Perform other projects as required


Qualifications/ Skills:
Minimum of 3 years Accounts Payable experience or equivalence
Yardi/Payscan experience preferred
Knowledge of lien waivers preferred
Construction industry experience preferred
Extensive knowledge of Microsoft Excel, Word and PowerPoint.
Good judgement, detail-oriented, accuracy, analytical skills, initiative, ability to take direction well, work effectively in a team environment, interface with all levels of personnel, adapt to changing priorities, good communication skills and enjoys a fast pace environment Essex offers a comprehensive benefits package that reflects how much we value our associates and their families: For regular full-time associates regularly scheduled to work at least thirty (30) hours per week:• Medical, Dental, Pre-tax flex plan, Basic life insurance, Supplemental life, Short- and long-term disability, Accidental death insurance plans. For part-time and full-time associates:• Employer-matching 401(k) plan that offers financial planning and independent brokerage services.• Wellness Program, 24-hour Employee Assistance, Service awards and Paid time-off.