Housing Administrator

Job Description

Administrator

GENERAL STATEMENT OF POSITION

Under general direction, the Administrator administers directives set forth by the Board of Directors, Property Supervisor and Vice President of Operations; conducts the affairs of the local home in accordance with federal, state, and local standards, laws and ordinances.  Manages and controls the functions of all departments of the retirement community to provide quality services within budgetary boundaries.

SCOPE

Supervisory Responsibility – Up to 5 direct reports overseeing operations of community.

Budget Responsibility – Fiscal budgetary responsibility, operates within the established budget guidelines 

Essential Functions

The following duties are normal for this position.  These are not exclusive or all-inclusive. Other duties may be required and assigned. 

Work Duties

• Coordinates the operations and delivery of services; prepares, plans and executes the policies for the services offered;
• Supervises department heads, including instructing, assigning and reviewing work, planning, maintaining standards, coordination activities, allocating personnel, acting on employee problems, selecting new team members, and recommending/approving transfers/promotions, discipline, termination, and salary increases; promotes staff development and motivation; oversees a program for orientation and training for all employees; writes performance appraisals; process payroll, interprets personnel policies and practices;
• Develops new programs to enhance welfare of residents; communicates with the resident council; counsels and responds to requests and/or complaints from residents; advises and receives information from families;
• Is responsible for occupancy; oversees move-ins and interviews prospective residents;
• Maintains or oversees the maintenance of records;
• Authorizes purchases of supplies and equipment;
• Reviews and approves invoices, submit to accounting department in a timely manner;
• Assures that buildings and grounds are properly maintained;
• Develops strategic plan and oversees development and implementation of various systems and functions including redecorating schedule and preventative maintenance plan;
• Plans for and attends various resident and staff functions;
• Monitors the financial condition of the community; estimates present and future financial needs; monitors, prepares, and administers financial analysis, budgets, and cash management;
• Participates in area and state association meetings, committees, etc;
• Prepares and presents regular reports to the Board of Directors;
• Devises plans for disaster and emergency response;
• Responsible for the preparation of estimated annual budgets;
• Responsible for the operations, programs and problems, and resources available to resolve Home problems;
• Enforces house rules to all tenants, responsible for tenant management including administering 30 day, 10 day and 3 day notices and processing any evictions;
• Enforces rules, regulations, laws and ordinances of various departments and pertinent agencies.