Accounts Payable Processor, Multifamily Ancillary Group, Irvine, CA
Irvine, CA
Are you searching for an exciting and stable career with an industry leader with a reputation of professionalism and superior customer service? If you are looking for a full time position which comes with full medical/dental/vision benefits, on-going training and growth opportunities, then Western National Group is the company for you!
For over 60 years, Western National Group has excelled at providing value and services to property owners as well as to our residents. With more than 23,951 units within 177 apartment communities throughout California, Nevada and Utah, Western National Group is among the largest multifamily property management companies in the Western United States.
Currently seeking polished, engaging and energetic candidates with significant customer service experience as well as previous property management experience with a commitment to apply their very best in a high-energy environment that rewards your efforts and dedication.
Multifamily Ancillary Group MAG a division of Western National Group is looking to fill an Accounts Payable Processor . The Accounts Payable Processor records and processes payments for bills, deposit charges, late fees, payment plans, and other transactions, including resident data capture, meter data entry and readings, collections and utility bill analysis and reporting. Assists property management companies, clients, residents, builders and vendors over the phone, online or through email on a daily basis.
Duties and Essential Job Function:
- Opens, separates by portfolio, sorts by due date, stamps and distributes accordingly all incoming mail, in addition to replying to emails and phone calls on a daily basis.
- Enters required and validated data from invoices accurately and effectively into UTR software, and meets daily deadlines.
- Verifies VR (Vacant Recovery) invoices in Yardi and enters data for VR in UTR
- Performs quality control on all data entry before submitting for funding requests.
- Maintains Excel spreadsheets on deposits paid on all new construction properties.
- Calls vendors to verify amounts still owed at “takeover” of a new community.
- Responsible for address and/or ownership changes on utility bills at “takeover”.
- Researches with property managers and utility districts regarding any missing invoices.
- Scans and uploads invoice images in folder on network drive and in UTR daily.
- Assists both internal and external clients with questions or problems associated with vendors, invoices, issued checks, voided checks, stop payments, paid deposits and transfers.
- Creates templates for new accounts/invoices in UTR, as needed.
- Collects and submits utility data for each community on outstanding balances.
- Audits resident data and financial reports to ensure accuracy on a routine basis.
- Performs clerical tasks such as filing, typing, mailing, maintain vendor files up to date.
- Pulls financial reports from UTR for builders, clients, acquisition department etc.
- Performs research relating to invoice discrepancies, and solves issues/problems diligently.
- Assists with funding requests, invoice batches, designates and marks checks for mailing, and executes GL code spreadsheets for clients after each funding request.
- Reconciles processed utility invoices by verifying entries and comparing system reports to balances, as needed.
- Tracks payments and monitors accounts to ensure payments are up to date.
- Participates in and works on special projects as assigned by Sr. A/P & Billing Manager.
- Promotes and environment that is customer service focused by maintaining positive relationships with internal departments, vendors and clients.
Required Knowledge Skills and Abilities:
- Ability to accurately record, input numbers and validate source documents.
- Strong written and verbal communication skills.
- Ability to read, interpret, apply and explain rules, regulations, policies and procedures.
- Must demonstrate the ability to multi-task in a fast paced work environment, be professional at all times and provide exceptional customer service.
- Ability to independently prioritize (time management) assignments and/or projects to meet tight deadlines.
- Excellent interpersonal skills to effectively work with diverse teams.
- Ability to adapt to changes in work environment, work assignments and/or changes in priorities.
- Possess basic accounting and mathematical skills to be able to post transactions or perform bookkeeping entries.
- Strong Excel and Microsoft Word knowledge.
- Yardi, Appfolio software knowledge preferred.
Required Licenses/Certification:
- Must possess a valid driver’s license, an acceptable driving record and proof of auto insurance.
Education/Experience:
- High School Diploma or General Educational Development (GED).
Western National Group is an Equal Opportunity Employer. All applicants will be considered without regard to race, color, ancestry, national origin, religion, creed, age (over 40), disability, mental and physical, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, and military and veteran status or any other legally protected status. IND123