Payroll Temp (6 months)

Position is for a temporary full-time Payroll Temp to work at EAH Corporate in San Rafael, CA. Position will be for approximately 6 months. Qualified candidates will have an Associate's degree in accounting or equivalent combination of education and experience. 1-2 years payroll experience. Experience with automated timekeeping software, knowledge outsourced payroll software a plus. Proficiency with MS Office Suite (Word, Excel, Outlook). Salary commensurate to experience.

COMPANY OVERVIEW

EAH Housing has been developing, managing and promoting affordable housing since 1968. We are one of the largest and most respected nonprofit housing development and management organizations in the western United States. With a staff of over 450, EAH develops low-income housing, manages over 100 properties in California and Hawaii, and plays a leadership role in local, regional and national housing advocacy efforts.

At EAH, we put our core values into action on a daily basis. We recognize that training is a critical investment in the success of our employees and in the continued excellence of EAH. Please visit our website to learn more about our culture and read employee comments to learn more about what it would be like to work at EAH.  

For immediate consideration, please apply to requisition HRTEM01832 on our website at www.eahhousing.org/careers                

POSITION OVERVIEW

Under general supervision, performs a wide variety of support and administrative activities in payroll and benefits. Assist with biweekly payroll by reviewing electronic timesheets in timekeeping system (Kronos) for accuracy and ensuring recordkeeping is complete and accurate. Ensures compliance with all applicable state and federal laws. Provides excellent customer service to employees. Understands and supports EAH’s mission and core values.

RESPONSIBILITIES

Payroll

Assist with the processing of accurate, timely bi-weekly multi-state payroll for all employees (400+), including on-site staff, using electronic timekeeping system.

• Review pending timesheet change request/time off; reject any incorrect request and email employee and manager.
• Reviews and resolves any daily exceptions in timekeeping software. Calls sites with any questions regarding time records. Alerts managers to any unusual situations, via email/calls.
• Monitors and responds to emails sent to Kronos Support in addition to own email. Review daily. Move addressed emails to the appropriate pay period folder.
• Answers routine questions from employees and managers regarding timekeeping software, and troubleshoots issues. If system is not calculating correctly/page not uploading escalate with Kronos Customer Service.
• Reviews employee timecards to ensure they look sound to process, and alerting the Payroll Administer of any potential anomalies prior to payroll processing.
• Periodically reviews sick/vacation/comp accruals for accuracy, and for compliance with EAH policies.
• Updates the new hire information from HRIS system to Timekeeping system
• Reviews employee Change of Status forms, and makes appropriate changes in the Timekeeping system.

Benefits

• Assist with the administration of benefit enrollments and terminations.
• Assist with annual open enrollment
• Assists HR Manager with special projects

 Hiring/Orientation

• Assist with the processing of new hire paperwork and ensuring that all required forms are completed and placed in appropriate personnel file.
• Assist with scheduling new hire orientations.

Record keeping

• Assist with maintaining accurate human resources files, records, and information, ensuring that filing is kept current.
• Assist with maintaining current HR-related forms on H Drive.
• Attends all mandatory training.
• Regular and predictable attendance.
• Actively participates in safety program
• Other duties as assigned.

QUALIFICATIONS

Associate's degree in accounting or equivalent combination of education and experience. 1-2 years payroll experience. Experience with automated timekeeping software, knowledge of outsourced payroll software a plus. Proficiency with MS Office Suite (Word, Excel, Outlook).

DESIRABLE ADDITIONAL QUALIFICATIONS

• Experience with Kronos.
• Bachelor’s degree in Accounting, Business, HR or related field.
• Experience with Ultimate Software a plus.

CRIMINAL BACKGROUND CHECK REQUIREMENTS

EAH Housing conducts criminal background checks on all candidates who have received a conditional job offer. Once you have received such an offer, you will be required to submit and pass our criminal background requirements. Please be advised that certain roles may also require fingerprinting due to legal requirements.  If onsite housing is a requirement of the position, any household members over 18 years of age who will be living onsite with the candidate must also undergo a criminal background check and tenant screening.  Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with EAH.   

BENEFITS

We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with company match. We also offer a generous vacation accrual, holiday schedule and work schedule flexibility.

EAH Housing is an AA/EEO/Veterans/Disabled Employer.  CA BRE #00853495 | HI RB-16985