Contract Administrator

Working for Equity Residential (EQR), a leading multi-family real estate investment trust (REIT), means being part of a community and striving to provide the best in apartment living, speaking boldly about new ideas for innovation, and inspiring creativity in the ways we live and work together. We've got the best people in the business, and our experience shows in our dedication to our residents and in how much we value each other as colleagues. That’s why our employees say they are proud to work at Equity, a company that gives our residents a place where they can Live Remarkably, and offers a culture where our employees have the opportunity to make their mark.

Equity Residential, an S&P 500 real estate company, is in search of a resourceful, efficient, detail-oriented financial professional and team player to join our Augusta Accounting team in our Augusta, GA office as a Contract Administrator.  As a Contract Administrator, you will be assigned a portfolio of properties where you will own the coordination of the contract administration process for the Construction Services team, the Facilities Maintenance group, the Retail team, and Regional Managers, ensuring that all contracts are complete and in compliance with company and state requirements. You will also be responsible for providing data essential to the scheduling and execution of all capital projects. Every day will be unique, allowing you to regularly learn new things and challenging you to think on your feet. Get ready to Enjoy the Ride!

A Strong Communicator. Your writing and speaking skills are clear and effective, helping you connect well with others.

A Team Player.  Because you consistently follow through on commitments and meeting your deliverables, your co-workers and business partners are confident that they can count on you.

Detail-Oriented, Accountable, and Enjoy Multitasking. You have a keen eye for detail and pride yourself on delivering quality work, ensuring that all documentation is prepared in an accurate and professional manner. You are organized and able to juggle multiple tasks and meet deadlines consistently—even if they’re tight.  Above all, you are flexible and able to adjust to the changing priorities of the business and/or the in-house lawyers you support.

Creative. You are an idea person and like coming up with smart solutions to new challenges.

Passionate. Motivated. Eager to Learn.  You are resourceful, ask thoughtful questions, challenge the status quo, and regularly seek to understand. You invest extra energy to reach your goals. And when a special project arises, you volunteer!

Technologically Savvy. Tools like email and internet access start as basic necessities in your daily operation and you are comfortable using computers. You are proficient with the Microsoft Office Suite (PowerPoint, Word, and Excel) and also enjoy learning new tools, technology, and/or software to help you most effectively get the job done.

Review payment requests and invoices in accordance with the Capital Expenditures Policies and Procedures Manual.

Ensure accurate and timely payment of invoices to vendors, making certain that Lien Releases, Contractor Affidavits and Payment Application forms are accurate and in compliance.

Prepare capital contracts based on PAR requirements, scope, and approved pricing.

Administer the Capital Contract and maintain the electronic contract files, which includes (but is not limited to): receiving, processing, logging and tracking all bids, Scope of Work, Change Orders etc., that are part of the capital contract process.

Interact with customers and contractors regarding insurance requirements, variances, and payment process, as well as to problem solve discrepancies.

Maintain the capital contract files to provide appropriate parties with transparent project tracking information.

Handle Change Orders as needed, including ensuring accuracy, obtaining appropriate approvals, and updating all tracking and filing systems.

Provide regular status updates on the completion of contract and vendor requirements to assist the Investments Officers and Project Managers in the execution of their duties.

Coordinate approval process of projects from appropriate authority and communicates approval back to all related parties.

Review all approved capital requests for completeness and accuracy. Confirms all supporting documents for approval capital projects are attached to the project.

Assist with administrative support and the maintenance of department manuals, as needed.

Bachelor’s degree is preferred, plus 3 - 4 years professional experience in Accounting/Finance desired

Strong administrative and organizational skills are a must.

Knowledge of engineering/construction process/contracts is helpful.

Ability to negotiate routine contract amendments and strong customer service skills are required.

Ability to work/act independently is mandatory.