Corporate Finance Administrative Assistant

Working for Equity Residential (EQR), a leading multi-family real estate investment trust (REIT), means being part of a community and striving to provide the best in apartment living, speaking boldly about new ideas for innovation, and inspiring creativity in the ways we work together. Our portfolio of high-quality properties in urban growth markets – New York City, Boston, Washington DC, Seattle, San Francisco and Los Angeles – provides homes where people most want to live, work and play. We've got the best people in the business, and our experience shows in our dedication to our residents and in how much we value each other as colleagues. That’s why our employees say they are proud to work at Equity, a company that gives our residents a place where they can Live Remarkably, and offers a culture where our employees have the opportunity to make their mark.

Equity Residential (EQR), an S&P 500 real estate company headquartered in downtown Chicago, is in search of a detail-oriented, resourceful, team-focused, flexible, and efficient office professional to join our Treasury and Internal Audit teams as a Corporate Finance Administrative Assistant. Under the supervision of the 1st VP Treasurer and SVP Internal Audit, the Corporate Finance Administrative Assistant is responsible for the administrative functions of the Treasury, Internal Audit, and Tax departments. This includes (but is not limited to): assisting with Board and Audit Committee communications using PowerPoint, invoice processing, Treasury administrative support, and other general team support (i.e. managing calendars, travel and expenses, organizing events). Every day will be unique, allowing you to regularly learn new things and challenging you to think on your feet. Get ready to Enjoy the Ride!

Note: the Corporate Finance Administrator is a part-time benefits-eligible position, scheduled approximately 30 hours per week.

• Experienced professional. To help you quickly transition into this position, you’ve got a couple years of previous experience under your belt in office management and/or administrative professional work, preferably in the real estate industry.
• Detail-Oriented, Efficient, and Accountable. You have a keen eye for detail and pride yourself on delivering quality work. You are organized and able to juggle multiple tasks and meet deadlines consistently—even if they’re tight.  Above all, you are flexible and able to adjust to the changing priorities of the business.
• Team Player. You enjoy partnering with others —whether internal or external— in order to get work done and deliver great results. And because you consistently follow through on meeting your deliverables, co-workers and business partners are confident that they can count on you.
• Excellent Communicator. Your writing and speaking skills are clear and effective, helping you connect well with others and demonstrating your ability to be understood.  You consistently employ good grammar and spelling skills and know how to organize your written communication in order to effectively get your message across.
• Technologically Savvy. Tools like email and internet access start as basic necessities in your daily operation and you are comfortable using computers. You are proficient with the Microsoft Office Suite (PowerPoint, Word, and Excel), the Google suite, and also enjoy learning new tools, technology, and/or software to help you most effectively get the job done.

• Assist the 1st VP Treasurer and Treasury team with various functional activities, presentations, and project related work.
• Assist SVP Internal Audit with Board & Audit Committee communications, requiring extensive PowerPoint packages with a keen attention to detail and quick turnaround.
• Provide administrative support for the Treasury, Internal Audit, and Tax teams, including activities such as: coordinating meetings, arranging travel, ordering supplies, and processing accounts payable.
• Support the Internal Audit department through accurate preparation of the monthly audit grid.
• Type and/or compose general correspondence, memos, and letters, as requested.
• Create and maintain various spreadsheets and reports, as required.
• Plan and coordinate periodic department meetings.
• Provide backup coverage for Executive Administrative Assistant to CEO and CFO.
• Foster teamwork by maintaining cooperative relationships with internal and external partners, including contributing to a positive work environment, keeping your supervisor(s) updated on a consistent basis as to the status of projects and tasks, and accepting and providing constructive feedback.
• Perform other duties and participate in special projects, as needed.

• Must have strong organizational skills with an ability to work independently, while meeting tight deadlines without sacrificing quality of work product.
• Strong written and verbal communication skills, with an ability to speak and write in a clear and articulate manner.
• Detail oriented and well-organized, with an ability to multi-task and effectively prioritize various responsibilities.
• Team player that demonstrates flexibility and the ability to integrate and work well with others.
• Motivated to succeed with capacity to assume increasing responsibility.
• Availability to work 6 hours per day, Monday through Friday. Daily start and end times to be negotiated between selected candidate and  supervisor(s).

• High school diploma and 3+ years of professional office or administrative experience; preferably in a real estate environment.
• Must be proficient with Microsoft (PowerPoint, Word, and Excel), as well as Google Apps for Business (Docs, Sheets, and Slides).