Commercial Lease Administrator

We are looking for a Commercial Lease Administrator with a can-do attitude to join the asset management team. 

The Company’s portfolio is comprised of trophy multifamily and retail properties in the City of San Francisco. Currently, the Company is experiencing tremendous growth. The Company is a team of energetic, committed and experienced professionals that always strive for excellence and outstanding services for our clients. The Commercial Lease Administrator will focus on assisting one of the Asset Managers and Retail Managers.

To succeed in the role, the candidate must be self-motivated, ambitious, organized, and have strong time management skills and a sense of urgency for critical deadlines. We strive to provide a collaborative, creative environment where each employee is encouraged to contribute to our processes, decisions, planning, and culture.

Primary Job Duties:

• Track all leases, including follow up on leases by way of leasing activity log
• Ensure all commercial leases are complete including correct ownership and signature block, deal approval sheet, and adherence to delegated approval guidelines
• Execute and verify all leases
• Reconfirm all rent calculations, all commission calculations, tenant improvements, and other allowances
• Rent commencement letter needs to be issued and annualized net present value calculation as required, and signed – maintain Tickler system and retrieve outstanding letters as required
• Ensure security deposits are received and amount adheres to lease when leases are executed. If not, follow up with leasing director or property manager for clarification and/or correction.
• Upload all leases into Yardi and Asset Portal
• Approve, Review or Amend Abstracts of all leases
• Set up job codes for capitalized costs. (TI, commissions and other lease costs)
• Identify and link pre-lease improvements with incoming leases
• Ensure that tenant delivery letter is executed on the date the premise is delivered and uploaded to Asset Portal
• Work with Accounting on Lease Commencement and Possession Date documentation and tracking
• Provide ancillary analytical support to broader Operations and Analysis team as warranted during major processes such as Budget and Forecast
• Perform Credit Evaluations in conjunction with potential new tenancies
• Gather move-out information from property management team and load dates into Yardi
• Process lease commissions for payment when authorized. Audit commission calculations as warranted
• Make updates in Yardi for tenant holdover or early termination
• CAM Reconciliation and calculation of NNN expenses
• Other projects as assigned by asset management team

Requirements:

• 2-3 years of relevant work experience
• Experience in multi-family and/or commercial real estate
• Strong verbal and written communication skills
• Strong interpersonal skills
• Careful attention to detail
• Ability to manage multiple tasks under deadlines
• Proficiency in Microsoft Word, Microsoft Excel, Outlook (re: meeting scheduling) and other office software programs utilized for project oversight
• Familiarity with Yardi a plus

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use office equipment such as computers and copiers, to use hands and fingers operate tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear. 

DISCLAIMER

This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.