Bookkeeper/Accountant

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but not limited to the job specifications contained herein.   

• Maintain communication with the Head of Accounting / Property Manager as to all aspects of daily property accounting, and any issues that arise needing attention.

• Support Head of Accounting / Property Manager in implementation of timely collection procedures, in accordance with company policies and practices. 

• Responsible for accounting data input and timely collection of rents, banking activities, and documentation of all monetary transactions.

• Post all receivables daily in system and make daily bank deposits.  Maintain record of all bank deposits made, including copies of all checks deposited.

• Verifies and ensures accuracy of the daily Bank Deposit Detail and weekly Bank Deposit Summary report.

• Verifies validity of account discrepancies by obtaining and investigating information from Residents.

• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

• Perform day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data.

• Issue 3 Day Notices to Pay or quit, with timely follow up on such notices.  When necessary, forward appropriate documents on delinquent accounts to the attorney for unlawful detainer.

• Preparation of the daily delinquency report, with knowledge as to the status of all balances and credits due, and follow up as necessary to clear all balances.

• Post all violation charges as requested by the Facilities Director or Resident Services office. Follow up on such charges with the Residents and Guarantors (if applicable).

• Verifies and ensures accuracy of the Prepaid Report daily after the 15th of every month.

• Perform other functions as may be required by the position and/or directed by the Head of Accounting / Property Manager.

Professional Experience Requirements

• 1 to 2-year direct experience as a Bookkeeper/Accountant.
• Minimum High School/GED with Associates Degree in Accounting or Business Preferred.
• Knowledge of office systems and equipment, property management software preferred, typing speed of 50 wpm.
• Computer skills.

Core Competencies

• Service Oriented: Actively seeks opportunity to assist others. Provides the highest level of customer service.
• Problem Solving: Uses logic and reasoning to identify solutions and seeks alternative solutions, conclusions or approaches to problems.
• Communication: Communicates in detail both written and orally in a professional manner. 
• Business Acumen: Communicates professionally and exhibits a sense of urgency with both internal and external customers. 
• Cost Consciousness: makes decisions within assigned role that are fiscally responsible.

Physical Requirements

• This position works indoor in a climate controlled environment with low to moderate noise levels.
• The incumbent is required to sit, stand and walk frequently.
• Lifts up to 20lbs occasionally and up to 5lbs frequently.
• Must be able to listen and address complex situations
• Utilizes a computer, telephone, telecommunication devices, copiers, collates
• Interacts with the general public and holds face to face discussions.