Property Administrative Assistant
Richmond, CA
Position Title:
Property Administrative Assistant Posting Date: August 26, 2016
Property Name and City:
Pullman Point - Richmond
Position Type:
Full-Time
Compensation:
Depending on Experience
COMPANY SUMMARY:
The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost-effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.
SUMMARY OF THE POSITION:
Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.
DUTIES & RESPONSIBILITIES:
Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
- Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
- Receive and prepare work orders and work order history files.
- Operate the computer with Boston Post, property management software or relevant waiting list programs.
- Create and update spreadsheets, fliers, reports and other documents as requested.
- Manage schedules such as set up appointments and reminders.
- Complete data entry and projects in a timely and accurate manner.
QUALIFICATIONS:
Associates Degree or equivalent.
- Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
- Ability to read, write and excellent communicate skills in English.
- A minimum of 2 years of administrative assistance experience.
- Professional demeanor with the ability to adapt to last-minute changes.
- Highly organized with the ability to prioritize to meet deadlines.
Email Resumes To:
IMPORTANT NOTE! In order to be considered for this position you MUST include the Job Reference #16-5546SF in the subject line of the email.
An Equal Opportunity Employer
The John Stewart Company (“JSCo”) provides equal employment opportunities to all employees and applicants for employment without regard race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. San Francisco ONLY: JSCo will consider qualified applicants with a criminal history pursuant to San
Francisco’s Fair Chance Ordinance. Oakland ONLY: Section 3 candidates will be given priority at Section 3 properties.